Sample Intake & Tracking Specialist

BioSpace; Houston (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

The Eagle Analytical team in Houston seeks a Sample Submission Specialist to receive, unbox, log, label, and organize incoming samples, ensuring accurate traceability from receipt to testing under SOPs and safety rules. The role requires meticulous data entry and the ability to work with minimal supervision in a fast-paced lab environment.

You will handle routine administrative tasks, communicate with clients and internal teams, manage disposal per procedures, and maintain a clean receiving

Qualifications

• High diploma or GED required.
• College Degree or CPhT, preferred.
• 2-3 years of Customer Service experience.
• Excellent verbal and written communication skills.
• Ability to effectively communicate in person and via telephone.
• Flexibility and ability to adapt quickly to change.
• Must be able to collaboratively work in a fast paced, team-oriented environment.
• Must be detail oriented and a self-starter.
• Entry level computer skills in Microsoft Word, Outlook and the Internet.

Responsibilities

• Receive incoming sample shipments, including unboxing packages, removing and breaking down packaging materials, and disposing of materials in accordance with laboratory waste procedures.
• Receive and log incoming samples into the computerized tracking system, ensuring accurate traceability from receipt through the start of testing.
• Perform consistent labeling, verification, and organization of samples in accordance with approved SOPs.
• Maintain log sheets for internal sample release and route samples to the appropriate departments
• Manage proper disposal of samples according to laboratory protocols and regulatory requirements.
• Follow established Standard Operating Procedures (SOPs) and safety guidelines.
• Maintain a clean and organized work environment, including sample receiving and verification areas.
• Perform administrative and office tasks as needed, including mail distribution and filing.
• Handle routine correspondence with clients and internal teams regarding sample inquiries, while managing frequent interruptions and working with minimal supervision.
• Sit for extended periods while working at a computer.
• Work in an open environment with fluctuating temperatures and standard lighting conditions.
• Perform general lab housekeeping and safety tasks (e.g., taking out trash, restocking inventory)
• Support special projects and other duties as assigned.

Skills

Documentation

Time Management

Detail Oriented

Education

High School or better

Associates or better

Bachelors or better

Technical/other training or better

Job description

The Eagle Analytical team in Houston seeks a Sample Submission Specialist to receive, unbox, log, label, and organize incoming samples, ensuring accurate traceability from receipt to testing under SOPs and safety rules. The role requires meticulous data entry and the ability to work with minimal supervision in a fast-paced lab environment.

You will handle routine administrative tasks, communicate with clients and internal teams, manage disposal per procedures, and maintain a clean receiving