Sample Assistant

060 SAKS & CO LLC; New York (NY); On-site; USD 51,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Disability insurance

Voluntary benefits

Job summary

Exemplar Luxury Group seeks an Editorial Sample Assistant to manage the end-to-end lifecycle of sample inventory and oversee the sample closet. You will handle receiving, packing, lifting heavy trunks, shipments, and liaising with external vendors and brand partners to coordinate arrivals and returns.

You will work closely with styling teams, Product Supervisors, and logistics to ensure accurate tracking, defect reporting, and timely shoots.

Qualifications

• BA/BS required.
• Keen eye for details and strong organizational skills.
• Proficiency with Google Workspace and Microsoft Office.
• Team player with motivation and communication skills.
• Ability to multi-task and meet deadlines.
• Positive attitude and proactive mindset.
• Comfort with repetitive tasks and fast-paced environment.
• Collaborative work across styling, product, and logistics.

Responsibilities

• Oversee physical management of the sample closet and inventory.
• Coordinate arrival schedules and vendor communications for shipments.
• Track sample movement and ensure 100% inventory accuracy.
• Inspect samples for defects and report discrepancies.
• Prepare and stage samples for shoots and organize wardrobe by date/type.
• Process returns to vendors and fulfillment centers with accurate tracking.
• Serve as main point of contact for external vendors and brand partners.
• Support Product Supervisors and Managers on ad hoc projects and studio ops.

Skills

Attention to detail

Strong organizational skills

Team player

Multi-tasking

Proactive

Effective communication

Sense of urgency

Education

BA/BS

Tools

Google Workspace

Microsoft Office Suite

Job description

WHO WE ARE:

Exemplar Luxury Group, formerly Saks Global, is the luxury collective uniting coveted brands with unrivaled customer experiences across Neiman Marcus, Saks Fifth Avenue and Bergdorf Goodman. Driven by a relentless devotion to our customers and powered by our talented colleagues, we offer expertly curated product assortments, unparalleled service and personalized experiences across our integrated retail model. Through strong partnerships with the world's most desired luxury brands and deep customer relationships enhanced by data-rich insights, Exemplar Luxury Group is committed to setting the standard of excellence for luxury retail.

Job Description:

YOU WILL BE:

We are seeking an organized, proactive, and detail-oriented Editorial Sample Assistant to oversee the end-to-end lifecycle and physical management of our sample inventory. In this role, you will be responsible for maintaining an impeccably organized sample closet, managing systemic tracking for photo shoots, and executing the hands-on physical operations of receiving, packing, lifting, and delivering shipments across teams. Additionally you will serve as a key liaison to external vendors and brand partners, coordinating arrival schedules, resolving shipment discrepancies, and facilitating timely returns. Working closely with styling teams, Product Supervisors, and logistics personnel, you will ensure seamless workflow support from initial receipt to final return.

WHAT YOU WILL DO:

Sample Closet Management: Oversee the physical organization and maintenance of the sample closet, structuring inventory by shoot schedules, categories, or customized configurations as directed by the Sample team.

Shipment Handling & Physical Logistics: Efficiently unpack incoming shipments from distribution centers, pack outbound returns, and physically lift, move, and deliver heavy trunks and boxes directly to the receiving team and studio spaces.

Systemic Tracking & Inventory Control: Meticulously track sample movement by systematically checking products in upon arrival, checking them out for photo shoots, and auditing items upon return to ensure 100% inventory accuracy.

Quality Assurance & Defect Inspection: Inspect incoming samples against purchase orders to confirm item accuracy and condition, promptly reporting any defects or discrepancies to Product Supervisors.

Shoot Preparation & Onsite Support: Prep and stage samples for onsite and offsite photo shoots, including packing mobile trunks, organizing wardrobe by shoot date/type, and assisting styling teams with in-store inventory pulls.

Vendor & Distribution Logistics: Process timely sample returns to vendors and fulfillment centers (FC), generating accurate tracking documentation and following up on pending shipments.

Vendor Communication & Logistics Coordination: Serve as the primary point of contact for external vendors and brand partners to coordinate sample arrivals, request missing items, resolve shipment discrepancies, and streamline return logistics.

Cross-Functional & Ad Hoc Support: Partner closely with Product Supervisors and Managers on special projects, administrative tasks, and daily studio operations to ensure seamless workflow execution.

WHAT YOU WILL BRING:

Required Qualifications (Minimum Requirements):

• BA/BS
• Keen eye for details, strong organizational skills and passion for documentation and process
• Proficiency with Google Workspace (Docs, Sheets, Drive) and Microsoft Office Suite (Excel, Word)
• Team player with self-confidence, assertiveness and personal motivation
• Ability to multi-task / manage multiple projects with concurrent deadlines
• Ability to respond positively and act with a sense of urgency to challenging work and deadlines
• Positive attitude and can manage the repetitive nature of the role
• Work as an integral part of a talented team in a fast-paced, proactive environment with collegial / partnership approach
• A passion for product and always exceeding internal and external customer expectations
• Ability to repeatedly lift and maneuver trunks and boxes weighing up to 50 lbs

Preferred Qualifications (nice to haves):

• Prior internship or work experience in a retail environment, photo studio, sample closet, or inventory control role.
• Familiarity with inventory management software, warehouse management systems, or sample tracking tools

YOUR LIFE AND CAREER AT EXEMPLAR LUXURY GROUP:

Opportunity to work in a dynamic fast paced environment at a company experiencing growth and transformation Exposure to rewarding career advancement opportunities across the largest multi-brand luxury retailer from retail to distribution, to digital or corporate Comprehensive benefits package for all eligible full-time employees (including medical, vision and dental) An amazing employee discount

Benefits:

• medical insurance
• dental insurance
• vision insurance
• 401(k) retirement plan
• basic life insurance
• supplemental life insurance
• disability insurance
• a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance)

Salary Range

$51,000 - $64,000* Compensation for this role varies by geographic location. The listed range reflects multiple markets, including higher-cost areas. Actual starting pay will be determined based on work location, experience, and other job-related factors.

Exemplar Luxury Group is a world-renowned luxury ecommerce destination. The company’s unique approach combines a focus on the digital customer experience with a strong connection to a network of extraordinary stores that extends that seamless experience into the real world. On its website and app, Exemplar Luxury Group offers an unparalleled selection of curated merchandise across fashion for women and men, beauty, jewelry, home décor and more. In addition to the shopping experience, customers come to Exemplar Luxury Group for inspiring editorial content, access to digital stylists, lifestyle experiences and other world-class services. The company is currently in the midst of a dramatic expansion, driven by significant enhancements to its platforms and offerings, with the goal of becoming the preeminent destination for luxury internationally.

Thank you for your interest with Exemplar Luxury Group. We look forward to reviewing your application.

Exemplar Luxury Group is an equal employment opportunity employer and is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Exemplar Luxury Group and would like to request special assistance or an accommodation, please contact [e-mail].