Same-Day Substitute Coordinator

Georgetown Day School; Washington (District of Columbia); On-site; USD 39,000 - 52,000; Part time

Job summary

Georgetown Day School, located on-site in Washington, DC, seeks a Part-time Substitute Coordinator (20–30 hours/week, 10 months) to manage same-day and short-notice substitute coverage. The role supports continuity of instruction across Lower, Middle, and High School, coordinating with divisional leaders and HR to maintain a robust substitute pool.

The position requires early morning coverage coordination with occasional evening reviews, and features compensation of $28–$38 per hour, based on

Responsibilities

• Monitor substitute requests submitted through Frontline.
• Coordinate coverage for same-day and short-notice absences.
• Contact and schedule substitute teachers for open assignments.
• Maintain daily awareness of coverage needs across divisions.
• Coordinate substitute placement across Lower School, Middle School, and High School as appropriate.
• Optimize substitute utilization by combining partial-day assignments and filling coverage gaps.
• Partner with office managers and divisional leaders to address emergent coverage needs.
• Partner with Human Resources to maintain and update the substitute roster.
• Build and sustain relationships with substitute teachers.
• Support Human Resources in recruitment to expand and diversify the substitute pool.
• Track substitute availability and assignment history.
• Identify recurring coverage challenges and staffing needs.
• Serve as the primary point of contact for substitute-related questions and requests.
• Communicate with substitutes regarding assignments, expectations, schedules, and changes.
• Coordinate with divisional offices regarding coverage plans and emerging needs.
• Support effective use of Frontline as the school's substitute management platform.
• Monitor substitute activity and coverage trends.
• Maintain records and prepare periodic reports regarding substitute utilization, coverage patterns, and operational needs.
• Assist with identifying opportunities to improve substitute coverage processes and efficiency.

Tools

Frontline

Job description

Georgetown Day School, located on-site in Washington, DC, seeks a Part-time Substitute Coordinator (20–30 hours/week, 10 months) to manage same-day and short-notice substitute coverage. The role supports continuity of instruction across Lower, Middle, and High School, coordinating with divisional leaders and HR to maintain a robust substitute pool.

The position requires early morning coverage coordination with occasional evening reviews, and features compensation of $28–$38 per hour, based on