Salesforce Administrator

Successacademycharterschool; New York (NY); Hybrid; USD 110,000 - 120,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan with match

Life/disability insurance

Paid time off and holidays

Parental leave

Cellphone stipend

Job summary

Success Academy Charter Schools in NYC seeks a Salesforce Administrator/Business Analyst to support our Enrollment Team and the Lottery application, driving data-efficient processes across Salesforce to enable scholar recruitment and enrollment.

You will configure Salesforce, build reports, train staff, ensure data quality, and collaborate with Experience, Data & Analytics teams. This hybrid NYC role requires on-site Tue-Thu with remote Mon/Fri.

Qualifications

• 2 years of BA experience developing detailed requirements, UAT, and end-user training.
• CRM project experience or implementation.
• CRM administration experience (Salesforce/MS Dynamics) preferred.
• Education experience in focus areas.
• Experience in SCRUM or agile environment preferred.
• Salesforce knowledge across Sales/Service/Marketing Clouds.

Responsibilities

• Gain knowledge of the Enrollment data model in Salesforce and optimize data flow.
• Manage user interfaces, fields, custom objects, and page layouts.
• Create reports and dashboards to meet business needs.
• Improve data quality with validation rules, flows, and duplicates checks.
• Import leads and contacts via Data Import Wizard and Data Loader.
• Provide training and materials to staff.
• Identify defects and create stories for the Technology team.
• Review systems to support changing business needs and quality data outputs.
• Collaborate with Customer Experience and ED&A to surface insights.
• Add and manage new users, roles, and permissions.

Skills

Salesforce knowledge

Business analysis

Communication

Data management

Problem solving

Project management

Education

Education experience in focus areas

Tools

Salesforce

Data Import Wizard

Data Loader

Job description

Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.

About the Role

Success Academy is seeking a Salesforce Administrator/Business Analyst to join the Enrollment Team. Reporting to the Enrollment Leader and working closely with a broad base of constituents at the Network, the Salesforce Administrator/Business Analyst will be an integral part of the team supporting SA’s innovative Salesforce Lottery application that drives new scholar acquisition and enrollment.

The Salesforce Administrator/Business Analyst will be responsible for the day-to-day configuration, support, ad-hoc reporting, maintenance, and improvement of Success Academy’s application database. Reporting to the Enrollment Leader and working closely with customer experience, scholar acquisition, marketing, and enterprise data and analytics teams, the administrator will ensure Success Academy capitalizes on the benefits offered by Salesforce to support. This role is part administrator, part Salesforce analyst, and 100% dedicated to our mission.

Key Responsibilities

• Gain in-depth knowledge of the Enrollment data model in Salesforce with a focus on enhancing data flow, dependencies, and implications on downstream systems.
• Manage the user experience and setup of user interfaces, including fields, custom objects, record types, and page layouts.
• Create reports and dashboards in response to business needs.
• Implement processes to advance data quality & hygiene, including validation rules, assignment rules, duplicate entry checks, flows, snapshot reporting, etc.
• Import leads, contacts, and other data via Data Import Wizard and Data Loader
• Provide training and support to staff, create training materials.
• Identify data defects and create story-based cases for greater Technology team
• Review and test systems to ensure they support the ever changing business needs of the organization and produce quality data outputs.
• Provide data analysis to support data requirements and reporting.
• Collaborate with Customer Experience and ED&A teams to analyze data to determine if initiatives achieved anticipated outcomes, provide data analysis to assist and guide decision making and surface insights from data to drive continuous improvement
• Responsible for adding and managing new users, including monitoring user roles, profiles, and permissions

Requirements:

• Salesforce Knowledge: Deep understanding of Salesforce features, functionality, and limitations, including Sales Cloud, Service Cloud, Marketing Cloud, etc. Ability to assess the impact of new requirements on Salesforce and all upstream and downstream applications, systems and processes. Extensive experience with Salesforce data management, including creating and updating fields, page layouts, custom objects, reports and dashboards to support business processes and needs
• Business Analysis Skills: Proficient in analyzing business processes and requirements, and translating them into technical solutions. Creative and analytical thinker with strong problem-solving skills.
• Communication: Excellent verbal and written communication skills to interact with technical and non-technical stakeholders. Exceptional verbal and written communication skills. Ability to communicate effectively at all levels of the organization. Excellent problem solving, documentation and communication skills. Sense of humor required.
• Data Management: Knowledge of data migration, data quality, and data governance in the context of Salesforce. Critically evaluate information gathered from multiple sources, reconcile conflicts, decompose high-level information into details, abstract up from low-level information to a general understanding, and distinguish user requests from the underlying true needs.
• Problem-Solving: Ability to troubleshoot issues, propose solutions, and optimize Salesforce for better performance. Demonstrated ability to meet deadlines, handle and prioritize simultaneous requests, and manage laterally and upwards.
• Project Management: Experience with agile methodologies and project management tools is a plus. Excellent project management skills and a positive attitude.

Required Experience

• Must have 2 years of previous business analyst experience developing detailed business & functional requirements, conducting User Acceptance Testing and end user training.
• Previous experience developing requirements for CRM projects or implementation.
• Previously responsible for point and click administration of mission critical systems (ex: ERP, CRM, CMS etc.).
• Previous education experience, specifically in the areas of focus.
• Previous CRM administration (Salesforce/MS Dynamics) experience preferred.
• Previous experience working in a SCRUM or agile environment is preferred.

Certifications (Recommended)

• Salesforce Administrator
• Salesforce Business Analyst Certification
• Salesforce Platform App Builder

Compensation, Benefits & Perks

At Success Academy, we invest boldly in our Network team with a comprehensive package designed to support your health, financial future, and overall well-being:

• Day-One Health & Wellness: Medical, dental, and vision coverage starting your first day (SA covers 82% of our core medical plan), plus a free One Medical membership and confidential mental health support via EAP/Talkspace.
• Financial Security: 403(b) retirement plan with a 3% employer match, up to $2,400/year in employer HSA contributions, employer-paid life/disability insurance, and Public Service Loan Forgiveness (PSLF) eligibility.
• Time to Recharge: Generous paid time off, paid holidays, and paid parental leave.
• Perks & Stipends: A $50/month cellphone stipend ($600/year), pre-tax commuter benefits, backup family care, and performance-based earning incentives.

This is a hybrid position based in our NYC Financial District office, requiring on-site work Tuesday through Thursday and remote work on Monday and Friday.

Exact compensation may vary based on skills and experience. This position is not bonus eligible.

Compensation Range

$110,000 — $120,000 USD

Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth.

Success Academy Charter Schools does not offer employment-based immigration sponsorship.