Sales Transactions & Finance Coordinator

Woods Machinery; New Jersey; On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401(k) plan with company matching

Company outings and monthly lunch

Employee referral bonus

Job summary

Woods Machinery in New Jersey seeks a detail‑oriented Sales Coordinator to support our sales team and ensure equipment transactions are completed accurately and on time. This role manages sales paperwork, coordinates financing, and tracks credits while supporting intercompany activities and month‑end accounting.

You will collaborate with sales, service, parts, accounting, and finance partners to move deals forward, resolve issues promptly, and maintain precise records.

Qualifications

• 3+ years in sales support or coordination; heavy equipment or automotive experience a plus.
• Strong attention to detail and time management; proficient with MS Office and DocuSign.
• Familiar with invoicing, credit applications, financing processes, and intercompany transactions.
• Excellent written and verbal communication; customer-service oriented.
• Able to work overtime when needed.

Responsibilities

• Process and track sales orders; prepare invoices, credit apps, financing docs, titles, POs and delivery paperwork.
• Coordinate financing with customers and finance partners; track funding.
• Monitor manufacturer programs, rebates, and credits; submit claims timely.
• Process intercompany transactions and balance-sheet transfers.
• Open and track work orders for sold equipment; coordinate with service for delivery readiness.
• Support month-end close activities and reconciliations.
• Maintain organized electronic and physical files; generate reports as needed.

Skills

Attention to detail

Organization

Time management

MS Office

DocuSign

Adobe

Tools

DocuSign

Adobe Acrobat

Job description

Woods Machinery in New Jersey seeks a detail‑oriented Sales Coordinator to support our sales team and ensure equipment transactions are completed accurately and on time. This role manages sales paperwork, coordinates financing, and tracks credits while supporting intercompany activities and month‑end accounting.

You will collaborate with sales, service, parts, accounting, and finance partners to move deals forward, resolve issues promptly, and maintain precise records.