Sales Support Specialist - CA

Pei Genesis; Santa Ana (CA); On-site; USD 50,000 - 60,000; Full time

Job summary

Pei Genesis is looking for a Sales Support Specialist in Santa Ana, CA to provide essential support in responding to customer needs for the Account Development Team. This position is critical in managing orders and serving customers, ensuring effective communication and timely delivery.

The ideal candidate will have experience in customer service, proficiency in Microsoft Office applications, and the ability to collaborate with various teams. Join us in driving profitable business growth through exceptional customer service.

Qualifications

• Degree from a four-year college or university preferred; or minimum of three years customer service experience; or equivalent combination.
• Successful completion of the company’s sales training program is required.
• Intermediate level of skill in Microsoft Office, specifically in EXCEL, WORD, and OUTLOOK.

Responsibilities

• Ensure all customer pricing and order entry requests are accomplished urgently.
• Manage customer purchase orders from entry through delivery.
• Coordinate large bids, quotes, and orders with appropriate personnel.
• Provide administrative assistance to the management team.

Skills

Customer service experience

Intermediate knowledge of Microsoft Office (Excel, Word, Outlook)

Utilization of ERP and CRM systems

Education

Degree from a four-year college or university preferred

Minimum of three years customer service experience

Job description

Job Details

Level: Entry
Job Location: PEI-Genesis Costa Mesa - Santa Ana, CA 92705
Position Type: Full Time
Education Level: High School
Salary Range: $50,000.00 - $60,000.00 Salary/year
Job Category: Sales*
Equal Opportunity Employer Veterans/Disabled*

SUMMARY

The Sales Support Specialist (“SSS”) is an essential supportive role providing customer response and follow-up for the Account Development Team and/or Core business. Your primary responsibilities are to service your assigned customers, including internal price and delivery requests, order entries and expedites. The SSS has a trusted advisor relationship with his or her customers through consistent, effective communication and by proactively managing orders and backlog. The SSS maintains close attention to all details for quotations, customer purchase order requirements and all order entries. He or she has the ability to recognize emerging issues and to expeditiously address them in a complete, professional manner. The SSS is an integral part of a dynamic team whose goal is to develop and grow profitable business for the region through proactive engagement and communication with an established and emerging customer base.

QUALIFICATIONS

• Degree from a four-year college or university preferred; or minimum of three years customer service experience; or equivalent combination of education and experience
• Successful completion of the company’s sales training program is required
• Intermediate level of skill in Microsoft Office, specifically in EXCEL, WORD, and OUTLOOK
• Utilization of ASW400 ERP system as well as PEI’s CRM system

ESSENTIAL TASKS and RESPONSIBILITIES

• Ensure that all customer pricing, delivery, quality, and order entry requests are accomplished with a sense of urgency
• Manage all customer purchase orders from order entry through expected delivery
• Coordinate large bids, quotes, orders and opportunities with your Account Development Representative, Branch Manager, and other appropriate PEI-Genesis personnel
• Understand all pertinent government regulations and customer terms and conditions and how they relate to PEI-Genesis’s processes and capabilities, working with the Compliance department to ensure all requirements are met
• Provide administrative assistance to the Account Development Reps and the management team, including special projects and data entry
• Routinely review customer Backlog/Back Order Report to address and/or escalate action on delinquent or potentially delinquent orders, including timely communication with customers
• Handle customer complaints and/or material return requests efficiently and effectively, providing appropriate solutions or alternatives, and following up in a timely fashion to ensure complete resolution
• Collaborate with all internal and external resources to generate results, utilizing all available means to assist customers and to expand personal knowledge of product offerings and solutions
• Escalates critical or important situations concerning sales and customer activities to the appropriate manager or decision-maker
• Facilitates a priority focus on important sales activities to achieve clean business excellence
• Coordinates with management, sales team, and corporate personnel to maintain conformance of all assigned tasks