Sales Support Specialist

RealREPP; Union City (CA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) with competitive company match

Comprehensive medical, dental & vision benefits

Generous PTO

Gym membership

Phone discounts

Job summary

RealREPP is assisting a nationally recognized building services organization in hiring a Sales Support Specialist in California. The role involves partnering with outside sales, producing quotes and proposals, and providing administrative support. Candidates should have a high school diploma, 2-4 years of relevant experience, and strong communication skills.

The position offers excellent benefits including a competitive salary, 401(k) matching, comprehensive medical coverage, and additional employee perks.

Qualifications

• 2–4 years of related experience, which may include commercial HVAC, estimating, or parts/counter sales.
• Exceptional accuracy in data entry and strong attention to detail.
• Ability to prioritize effectively and manage multiple tasks.

Responsibilities

• Partner with outside sales to produce quotes and proposals.
• Maintain accurate file management within the quoted work database.
• Provide general administrative support to Account Managers.

Skills

Customer service orientation

Verbal and written communication

Data entry accuracy

Time-management

Education

High School diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

PDF applications

Job description

RealREPP, a full-service recruiting firm, is currently partnering with a growing, stable, and nationally recognized building services organization to assist them in hiring a Sales Support Specialist in undefined, undefined.

Responsibilities

• Partner with outside sales to meet customer needs by producing timely quotes and completing proposal submissions.
• Seek to understand customer requirements and develop competitive, accurate estimates and proposals, coordinating technical input from internal teams when needed.
• Maintain current work requests submitted by technicians, typically using Excel, and ensure accurate file management within the quoted work database.
• Upload and maintain information on SharePoint to support team visibility and collaboration.
• Ensure EWAs are properly assigned to Account Managers; gather vendor cost information; obtain internal approvals; and send completed quotes to customers.
• Upon customer approval, assist Account Managers with job setup, including communicating job information to dispatchers.
• Provide general administrative support to assigned Account Managers and the broader Sales Support team.
• Make decisions within established guidelines and seek manager input for escalated or non-routine situations.
• Maintain accuracy, confidentiality, and strong customer service throughout all support activities.
• Perform additional sales support duties as assigned.

Qualifications

• High School diploma or GED required.
• 2–4 years of related experience, which may include commercial HVAC, estimating, or parts/counter sales.
• Proficiency in Microsoft Excel, Outlook, Word, and PDF applications.
• Strong data entry skills with exceptional accuracy.
• Excellent attention to detail, organization, and time-management abilities.
• Strong verbal and written communication skills.
• Excellent customer service orientation with the ability to work collaboratively across teams.
• Ability to prioritize effectively and manage multiple tasks in a fast-paced environment.

Benefits

• Excellent salary DOE + bonus
• 401(k) with competitive company match & immediate vesting
• Comprehensive medical, dental & vision benefits
• Generous PTO
• Additional employee perks (gym membership, phone discounts, etc.)
• Strong work-life balance + opportunities for continued professional growth
• FSA, HSA, life & disability insurance, and more!
• We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.