Sales Support Specialist

LivWell Infusions; Scottsdale (AZ); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Dental insurance

Job summary

LivWell Infusions in Scottsdale, AZ is seeking a Sales Support Specialist who is highly organized and collaborative to support the sales and provider relations functions in a hybrid work setting.

You will assist with onboarding, insurance and copay processes, account maintenance, and the preparation of sales materials while coordinating with provider offices and internal teams. Strong communication and meticulous detail orientation are essential in this healthcare environment.

Qualifications

• 1–3 years of healthcare administration or sales support experience.
• Strong attention to detail and accuracy.
• Proven communication and organizational skills.
• Experience with Microsoft Office required.
• Ability to handle multiple priorities in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative and operational support to the sales team and Senior Specialist.
• Assist with maintaining accurate sales-related information, records, and reports.
• Support the preparation and distribution of sales materials.
• Coordinate follow-up items and ensure tasks are completed on time.
• Assist with insurance and copay processes and provider onboarding.

Skills

Attention to detail

Organization & time management

Communication skills

Team collaboration

Microsoft Office (Excel, Word, Outlook

Healthcare administration experience

CRM systems familiarity

Education

High school diploma or equivalent

Tools

CRM systems

Sales-related software

Excel

Job description

Benefits:

• Health insurance
• Paid time off
• 401(k)
• Dental insurance

Job Type: Full-Time
Work Arrangement: Hybrid
Compensation: $20.00–$23.00 per hour
Reports To: Senior Sales & Provider Relations Specialist

Position Overview

We are seeking a highly organized, detail-oriented, and collaborative Sales Support Specialist to join our growing team. This position provides administrative, operational, and coordination support to the sales and provider relations functions, helping ensure that our sales team and provider partners have the information, resources, and support needed to operate effectively.

The Sales Support Specialist will work closely with the Senior Sales & Provider Relations Specialist, sales leadership, provider offices, and internal teams to support provider onboarding, insurance and copay assistance processes, account maintenance, sales resources, and other commercial initiatives.

The ideal candidate is proactive, organized, and comfortable managing multiple priorities in a fast-paced healthcare environment. This individual should have strong attention to detail, excellent communication skills, and the ability to build positive working relationships with internal and external stakeholders.

Key Responsibilities

Sales & Commercial Support

• Provide day-to-day administrative and operational support to the sales team and Senior Sales & Provider Relations Specialist.
• Assist with maintaining accurate sales-related information, account records, spreadsheets, reports, and tracking tools.
• Support the preparation, organization, and distribution of sales materials and resources.
• Assist with sales initiatives, projects, presentations, and other commercial activities.
• Coordinate follow-up items and help ensure sales-related tasks are completed accurately and within established timelines.
• Assist with maintaining organized sales documentation and account information.

Insurance & Copay Assistance Support

• Assist with copay assistance program setup.
• Gather and verify information required for copay assistance enrollment and related processes.
• Assist with insurance updates, ensuring patient and account information is current and accurate.
• Review information for completeness and identify missing or inconsistent data.
• Coordinate with internal teams to resolve discrepancies or obtain outstanding information.
• Maintain accurate documentation and tracking related to assigned activities.

Administrative & Operational Support

• Perform accurate data entry and maintain records across multiple systems.
• Assist with monitoring work queues, spreadsheets, reports, and other operational tracking tools.
• Maintain organized documentation and ensure information is updated in a timely manner.
• Follow established workflows, policies, procedures, and compliance requirements.
• Handle sensitive patient, provider, insurance, and business information with professionalism and discretion.
• Assist with special projects and other responsibilities as assigned.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of experience in healthcare administration, sales support, customer service, medical office administration, insurance, specialty pharmacy, infusion services, or related field preferred.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working with Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to learn new software systems and processes quickly.
• Ability to work independently while also collaborating effectively with a team.
• Strong problem-solving and follow-through skills.
• Professional and customer-service-oriented approach when communicating with provider offices and internal stakeholders.

Preferred Qualifications

• Previous experience working in a healthcare, specialty pharmacy, infusion, or medical practice environment.
• Familiarity with health insurance terminology and processes.
• Experience with copay assistance or manufacturer assistance programs.
• Experience supporting a sales or business development team.
• Experience working with provider offices or healthcare professionals.
• Experience maintaining provider, account, or customer information.
• Familiarity with CRM systems or other sales-related software.

Core Competencies

Sales Support: Understands the importance of providing timely, accurate, and responsive support to the sales organization.

Attention to Detail: Demonstrates a high level of accuracy when entering, reviewing, and maintaining information.

Organization: Effectively manages multiple priorities, deadlines, and recurring responsibilities.

Communication: Communicates clearly and professionally with internal teams and external stakeholders.

Accountability: Takes ownership of assigned responsibilities and follows through to completion.

Adaptability: Learns new systems and processes quickly and responds effectively to changing business needs.

Teamwork: Collaborates effectively with sales, provider relations, operations, and other internal departments.

Work Environment

This is a hybrid position, combining remote work with in-office responsibilities based on business needs. The position requires regular computer use, attention to detail, and frequent communication with internal team members and external provider offices.

Flexible work from home options available.