Sales Support Assistant (NYC Hybrid)

News Corporation; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

An established industry player is on the lookout for a detail-oriented Sales Support Assistant to enhance the efficiency of their Retail Marketing and Sales teams. This role is crucial for managing administrative tasks, supporting marketing logistics, and ensuring smooth operations. The ideal candidate will thrive in a collaborative environment, utilizing their exceptional organizational skills and proficiency in Microsoft Office to contribute to impactful projects. If you're passionate about supporting a dynamic team and eager to make a difference in the world of sales and marketing, this opportunity is perfect for you.

Benefits

Health Benefits

Retirement Plan

Flexible Work Hours

Transportation Benefits

Emotional Wellbeing Programs

Qualifications

• Exceptional organizational and time management skills with strong attention to detail.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.

Responsibilities

• Provide comprehensive administrative support to the Director of Retail Marketing.
• Assist with logistics and planning for seasonal independent bookseller conferences.

Skills

Organizational Skills

Time Management

Communication Skills

Data Analysis

Microsoft Excel

Microsoft PowerPoint

Problem-Solving

Tools

Edelweiss

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Sales Support Assistant to support the Director of Retail Marketing and Adult Field Sales. This role is pivotal in ensuring seamless day-to-day operations within both departments under the Director’s leadership. The role will also provide support to the Associate Director of Retail Marketing and the Independent Channel Sales Manager, as listed in Key Responsibilities.

The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced, collaborative environment.

Responsibilities

1. Administrative Support
2. Provide comprehensive administrative support to the Director of Retail Marketing and Adult Field Sales.
3. Manage key departmental tasks, schedules, and priorities to ensure workflows run smoothly.
4. Attend Sales and Retail Marketing department meetings, taking detailed, organized notes and tracking action items, ensuring follow-ups are completed efficiently.
5. Pull, organize, and analyze key data for weekly departmental meetings.
6. Prepare sales projections and goal-setting materials in a timely and accurate manner.
7. Create reports and presentation decks for quarterly business reviews.
8. Assist the Sales Manager, including but not limited to:
9. Gathering and preparing seasonal selling materials.
10. Reviewing and verifying seasonal catalogs for accuracy and completeness.
11. Creating and managing Edelweiss markups.
12. Provide administrative support for the new account setup process and generate key weekly sales and HOT title reports, along with monthly promotional reports.

1. Marketing Support
2. Support the Associate Director with logistics and planning for seasonal independent bookseller conferences, B2B events, and regional shows.
3. Assist the Events Manager in managing the event request process during seasonal campaigns and missing order communications.
4. Coordinate all aspects of seasonal Indie Next and ad hoc galley mailings, including:
5. Collaborate with external teams to ensure high-quality mailing components.
6. Coordinate and support account and author dinners, working with internal stakeholders and restaurants across the country.

1. Additional Responsibilities
2. Serve as a resource for departmental needs and contribute to team initiatives as required.
3. Handle ad hoc tasks to support the Director, Sales Manager, and Associate Director, ensuring all deadlines and deliverables are met effectively.

Qualifications

• Exceptional organizational and time management skills with strong attention to detail.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Ability to analyze data and present findings clearly and visually engaging.
• Excellent written and verbal communication skills.
• Ability to multitask and manage competing priorities in a dynamic environment.
• Proactive mindset with problem-solving skills and a team-player attitude.
• Familiarity with Edelweiss or similar systems (preferred but not required).

This is an excellent opportunity to contribute to a high-performing team at the intersection of marketing and sales. If you excel at organization, thrive on collaboration, and are passionate about supporting impactful work, we’d love to hear from you!

HarperCollins Publishers is a company full of people passionate about books. When you apply, we want to know why you want to work here and why you're interested in the job. Cover letters are strongly preferred.

The minimum salary for this position is $50,000. We aim for flexibility in structuring competitive compensation offers to attract the best candidates. The quoted salary range reflects our good faith estimate, and offers are tailored based on experience, skills, and other relevant factors during the interview process.

In addition to cash compensation, the company offers a comprehensive benefits package, including health, retirement, caregiving, emotional wellbeing, transportation, and elective benefits to suit diverse needs.

HarperCollins Publishers is an equal opportunity employer.

Job Location: US-NY-New York

Category: Adult Natl ACct & Ret Mkt

We consider all qualified applicants without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets