Sales & Operations Support Specialist

Remington Hospitality; Baltimore (MD); On-site; USD 36,000 - 60,000; Full time

Job summary

Remington Hospitality is seeking a proactive administrative professional to join a fast-paced office environment. You will manage calendars, coordinate meetings, arrange travel, prepare documents, and support budgeting and invoicing with keen attention to detail.

You will also delegate issues, track action items, arrange conferences, and assist with special projects and vendor contracts, bringing initiative and organization to every task.

Responsibilities

• Manage calendars and proactively organize time as required using expert judgment and discretion.
• Arrange ongoing/recurring as well as ad hoc meetings and conference calls.
• Schedule conference rooms, set up audio visual or on-line meeting tools, order meals if needed and overall event coordination.
• Coordinate and ensure meeting logistics are in place.
• Create systems to help manage priority issues and timely deadlines through email management and support or other practices.
• Refer or delegate business issues or questions to others for resolution on behalf of team. Follow up to ensure issue or question resolution.
• Track action items using a follow-up system, tool or process, communicate and report on status.
• Manage travel arrangements, including booking air or ground transportation, hotel accommodations, providing travel support as needed including adjustments to itineraries, shipping of materials and other on-the-fly needs.
• Compose, proofread, edit and format written correspondence, agendas, and documents.
• Manage and process invoices and purchase orders; follow through on all invoices to ensure approvals and checks are cut in a timely manner, and supporting monthly team budget reconciliation processes as necessary.
• Assist with special projects on an as-needed basis, including managing and tracking projects.
• Assist with creation of vendor contracts and distributing final contracts to involved parties.
• Prepare and manage expense reports

Job description

Remington Hospitality is seeking a proactive administrative professional to join a fast-paced office environment. You will manage calendars, coordinate meetings, arrange travel, prepare documents, and support budgeting and invoicing with keen attention to detail.

You will also delegate issues, track action items, arrange conferences, and assist with special projects and vendor contracts, bringing initiative and organization to every task.