Sales Operations Partnership Coordinator

Discover Staffing; Atlanta (GA); On-site; USD 48,000 - 64,000; Full time

Job summary

Discover Staffing in Atlanta, GA is seeking an organized Sales Administration Specialist to support the Director of Sales & Strategic Alliances and the sales team. You will prepare proposals, contracts, and supporting documentation, maintain accurate sales records, and help manage internal processes.

You will also track fulfillment of advertising, sponsorship, and partnership agreements, collaborate with Marketing, Events and Finance, and keep CRM records up to date in HubSpot.

Qualifications

• 3+ years of experience in sales administration, executive support, sales coordination, or a related role.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with CRM platforms, preferably HubSpot.
• Ability to manage multiple deadlines, maintain accurate records, and follow established processes.
• Experience supporting advertising, sponsorships, events, or partnership programs preferred.
• Professional, dependable, and proactive approach to supporting a collaborative team.
• Strong written and verbal communication skills.

Responsibilities

• Prepare, format, and process advertising, sponsorship, exhibitor, and partnership contracts.
• Ensure contracts accurately reflect agreed-upon pricing, deliverables, terms, and client information.
• Track contract status, follow up on outstanding signatures, and maintain organized records.
• Maintain accurate deal information, contract documentation, and activity records in HubSpot CRM.
• Support the administrative processes required to move sales opportunities from agreement through execution.
• Track contracted deliverables, fulfillment deadlines, and outstanding requirements across advertising, sponsorship, and partnership agreements.
• Maintain and update internal fulfillment reports, trackers, and production schedules.
• Coordinate with Marketing, Events, Finance, Content, and other internal departments to monitor fulfillment progress.
• Identify missing information, approaching deadlines, or outstanding deliverables and communicate updates to the appropriate team members.
• Assist with collecting client assets, materials, and information needed to execute contracted programs.
• Provide day-to-day administrative and operational support to the Director of Sales & Strategic Alliances.
• Prepare sales proposals, partnership presentations, contracts, and supporting documentation.
• Assist with maintaining sales reports, pipeline information, and internal tracking tools.
• Occasionally contact prospective and existing clients to schedule meetings and follow-up calls for the sales team.
• Support internal communications and coordination to ensure timely completion of sales-related priorities.
• Assist with additional administrative projects and departmental initiatives as needed.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Tools

Microsoft Office

HubSpot CRM

Job description

Job Description

Job Description

The position provides administrative support to the Director of Sales & Strategic Alliances and the broader sales team. This role is responsible for preparing sales proposals, contracts, maintaining accurate sales records, coordinating internal processes, and tracking the fulfillment of advertising, sponsorship, and partnership agreements.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced, revenue-focused environment.

Sales Administration & Contract Management

• Prepare, format, and process advertising, sponsorship, exhibitor, and partnership contracts.
• Ensure contracts accurately reflect agreed-upon pricing, deliverables, terms, and client information.
• Track contract status, follow up on outstanding signatures, and maintain organized records.
• Maintain accurate deal information, contract documentation, and activity records in HubSpot CRM.
• Support the administrative processes required to move sales opportunities from agreement through execution.

Sponsorship & Advertising Fulfillment Support

• Track contracted deliverables, fulfillment deadlines, and outstanding requirements across advertising, sponsorship, and partnership agreements.
• Maintain and update internal fulfillment reports, trackers, and production schedules.
• Coordinate with Marketing, Events, Finance, Content, and other internal departments to monitor fulfillment progress.
• Identify missing information, approaching deadlines, or outstanding deliverables and communicate updates to the appropriate team members.
• Assist with collecting client assets, materials, and information needed to execute contracted programs.

Director & Sales Team Support

• Provide day-to-day administrative and operational support to the Director of Sales & Strategic Alliances.
• Prepare sales proposals, partnership presentations, contracts, and supporting documentation.
• Assist with maintaining sales reports, pipeline information, and internal tracking tools.
• Occasionally contact prospective and existing clients to schedule meetings and follow-up calls for the sales team.
• Support internal communications and coordination to ensure timely completion of sales-related priorities.
• Assist with additional administrative projects and departmental initiatives as needed.

Qualifications

• 3+ years of experience in sales administration, executive support, sales coordination, or a related role.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with CRM platforms, preferably HubSpot.
• Ability to manage multiple deadlines, maintain accurate records, and follow established processes.
• Experience supporting advertising, sponsorships, events, or partnership programs preferred.
• Professional, dependable, and proactive approach to supporting a collaborative team.
• Strong written and verbal communication skills.

Success Measures

• Accurate and timely preparation and processing of sales contracts.
• Consistent maintenance of CRM records and fulfillment tracking reports.
• Improved visibility into outstanding contracts, deliverables, and deadlines.
• Effective coordination between Sales and internal fulfillment teams.
• Reduced administrative workload for the Director of Sales & Strategic Alliances and sales representatives.
• Reliable execution of assigned priorities with minimal follow-up.