Sales Operations Administrator II

CCIntegration, Inc.; Sunnyvale (CA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Office/Remote Hybrid travel

Travel as needed

Job summary

CCI is seeking a Sales Operations Administrator II to provide advanced administrative and logistical support for the sales team. The role coordinates onboarding for new customers, aligns internal resources, and delivers project management support to meet customer requirements.

You will handle order entry, inventory support, and backlog management while addressing moderate to complex customer escalations. The position is hybrid (office/remote) in the United States, requiring 4–7 years of related

Qualifications

• Prior experience in similar role (inside sales, customer service).
• Familiarity with CRM tools.
• Experience with at least 1 ERP/MRP system.
• At least one year SAP experience preferred.
• Proficiency in Microsoft Office (Strong Excel skills, including pivot tables).
• Detail oriented, quick learner, good communicator, and takes instructions well.

Responsibilities

• Coordinates the administrative and logistical support needed in new client onboarding and ensures that customer requirements are met throughout the process
• Manages the data, resources, and required delivery times for assigned customers
• Assists with planning and procurement to meet customer requirements
• Provides project management support for: BOM management, ECO, Deviations, MCO
• Demonstrates a proactive approach and sense of urgency on our customers’ behalf, anticipating our customers’ requirements and communicates efforts in a timely and effective manner
• Handles escalated customer concerns that are moderate to complex in nature
• Performs order entry and modification
• Supports inventory management
• Manages client returns
• Maintains Backlog and Backlog review for assigned customers
• Provides prompt communication response for both internal and customer inquiries or requests
• Interacts with customers, sales, finance, management, and other internal personnel as needed
• Proactively builds trust in internal and external relationships. Can effectively communicate within all levels with the company, customers, and vendors
• Trains and supports other Sales Operations Team members on systems, processes, and procedures.
• Proactively assists other team members when the business requires additional resources
• Complies with all policies and procedures pertaining to the protection of the Company’s Information Assets, Security and Systems and that of its clients.
• Adheres to the company’s quality commitment to its customers
• Performs all other duties assigned

Skills

CRM tools

Detail oriented

Communication

Independent work

Tools

SAP

Microsoft Excel

ERP/MRP system

Job description

Job Summary

The Sales Operations Administrator II is responsible for providing advanced administrative and logistical support to the sales team. Coordinates with sales team members to understand customers’ unique needs and potential sales opportunities. Supports sales, management, and partners in the onboarding of new customers. Duties include managing client onboarding; coordinating internal resources to meet customer requirements; providing project management support; response to customer concerns and escalations; supporting inventory management; and other related metrics. Assists in coordinating customer meetings and facility visits and prepares presentation materials and exhibits. Trains and supports other team members on systems, processes, and procedures.

Description

The Sales Operations Administrator II is responsible for providing advanced administrative and logistical support to the sales team. Coordinates with sales team members to understand customers’ unique needs and potential sales opportunities. Supports sales, management, and partners in the onboarding of new customers. Duties include managing client onboarding; coordinating internal resources to meet customer requirements; providing project management support; response to customer concerns and escalations; supporting inventory management; and other related metrics. Assists in coordinating customer meetings and facility visits and prepares presentation materials and exhibits. Trains and supports other team members on systems, processes, and procedures. Work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. May provide training, guidance, and delegate tasks to other team members. Typically requires 4-7 years of directly related experience.

Essential Functions

• Coordinates the administrative and logistical support needed in new client onboarding and ensures that customer requirements are met throughout the process
• Manages the data, resources, and required delivery times for assigned customers
• Assists with planning and procurement to meet customer requirements
• Provides project management support for: BOM management, ECO, Deviations, MCO
• Demonstrates a proactive approach and sense of urgency on our customers’ behalf, anticipating our customers’ requirements and communicates efforts in a timely and effective manner
• Handles escalated customer concerns that are moderate to complex in nature
• Performs order entry and modification
• Supports inventory management
• Manages client returns
• Maintains Backlog and Backlog review for assigned customers
• Provides prompt communication response for both internal and customer inquiries or requests
• Interacts with customers, sales, finance, management, and other internal personnel as needed
• Proactively builds trust in internal and external relationships. Can effectively communicate within all levels with the company, customers, and vendors
• Trains and supports other Sales Operations Team members on systems, processes, and procedures.
• Proactively assists other team members when the business requires additional resources
• Complies with all policies and procedures pertaining to the protection of the Company’s Information Assets, Security and Systems and that of its clients.
• Adheres to the company’s quality commitment to its customers
• Performs all other duties assigned

Requirements

• Prior experience in similar role (inside sales, customer service)
• Familiarity with CRM tools
• Experience with at least 1 ERP/MRP system
• At least one (1) year of SAP experience, preferred.
• Proficiency in Microsoft Office (Strong Excel skills, including pivot tables)
• Detail oriented, quick learner, good communicator, and takes instructions well
• Must be able to apply critical thinking skills when presented with a complex problem
• Ambitious, business-minded, organized, proactive individual that can operate independently
• Comfortable with technology, open to learning, capable of excelling in a fast-paced environment

Work environment

Office/Remote Hybrid

Travel Requirements

Potential for minor travel

Work Authorization/security Clearance Requirements

Must be authorized to work in the US, CCI does not currently sponsor Visas

Comments

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, activities and reporting assignments may change at any time with or without notice.

Equal Employment Opportunity

CCI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

CCI is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. Applicants who require a reasonable accommodation to participate in the application or interview process may contact Human Resources for assistance.

California Applicants:

CCI will consider qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws.

Pay Transparency:

The salary or hourly range listed for this position represents CCI’s good-faith estimate of the compensation reasonably expected to be paid for the position upon hire. Actual compensation may vary based on factors such as experience, skills, qualifications, education, certifications, and other job-related considerations.