Sales Operations Administrator II

CCIntegration; San Jose (CA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

CCINTEGRATION INC in San Jose, CA is seeking a Sales Operations Administrator II to provide advanced administrative and logistical support to the sales team. You will coordinate onboarding, manage data and delivery timelines, and assist with planning, procurement, and project management for BOM, ECO, Deviations, and MCO.

You will train other team members, handle escalations, support inventory, orders, and backlog, and collaborate with customers, sales, finance, and management.

Qualifications

• Prior experience in a similar role (inside sales, customer service).
• Familiarity with CRM tools.
• Experience with at least one ERP/MRP system.
• At least one year of SAP experience preferred.
• Proficiency in Microsoft Office, especially Excel and pivot tables.
• Detail oriented, quick learner, good communicator, and follows instructions.
• Ambitious, business-minded, organized and proactive.
• Comfortable with technology and fast-paced environments.

Responsibilities

• Coordinate administrative and logistical support for new client onboarding.
• Manage data, resources, and delivery timelines for assigned customers.
• Assist with planning and procurement to meet customer requirements.
• Provide project management support for BOM, ECO, Deviations, and MCO.
• Communicate proactively with customers and internal teams; handle escalations.
• Perform order entry and modification; support inventory management.
• Handle client returns and backlog review for assigned customers.
• Coordinate customer meetings and facility visits; prepare presentations.
• Train and support other Sales Operations team members on systems and processes.

Tools

CRM tools

ERP/MRP system

SAP

Microsoft Excel

Pivot tables

Job description

Sales Operations Administrator II

CCINTEGRATION INC San Jose, California, United States

About this position

Description:

Job Summary

The Sales Operations Administrator II is responsible for providing advanced administrative and logistical support to the sales team. Coordinates with sales team members to understand customers’ unique needs and potential sales opportunities. Supports sales, management, and partners in the onboarding of new customers. Duties include managing client onboarding; coordinating internal resources to meet customer requirements; providing project management support; response to customer concerns and escalations; supporting inventory management; and other related metrics. Assists in coordinating customer meetings and facility visits and prepares presentation materials and exhibits. Trains and supports other team members on systems, processes, and procedures.

Work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. May provide training, guidance, and delegate tasks to other team members. Typically requires 4-7 years of directly related experience.

Essential functions

• Coordinates the administrative and logistical support needed in new client onboarding and ensures that customer requirements are met throughout the process
• Manages the data, resources, and required delivery times for assigned customers
• Assists with planning and procurement to meet customer requirements
• Provides project management support for: BOM management, ECO, Deviations, MCO
• Demonstrates a proactive approach and sense of urgency on our customers’ behalf, anticipating our customers’ requirements and communicates efforts in a timely and effective manner
• Handles escalated customer concerns that are moderate to complex in nature
• Performs order entry and modification
• Supports inventory management
• Manages client returns
• Maintains Backlog and Backlog review for assigned customers
• Provides prompt communication response for both internal and customer inquiries or requests
• Interacts with customers, sales, finance, management, and other internal personnel as needed
• Proactively builds trust in internal and external relationships. Can effectively communicate within all levels with the company, customers, and vendors
• Trains and supports other Sales Operations Team members on systems, processes, and procedures.
• Proactively assists other team members when the business requires additional resources
• Complies with all policies and procedures pertaining to the protection of the Company’s Information Assets, Security and Systems and that of its clients.
• Adheres to the company’s quality commitment to its customers
• Performs all other duties assigned

PM22

Requirements:

Requirements:

• Prior experience in similar role (inside sales, customer service)
• Familiarity with CRM tools
• Experience with at least 1 ERP/MRP system
• At least one (1) year of SAP experience, preferred.
• Proficiency in Microsoft Office (Strong Excel skills, including pivot tables)
• Detail oriented, quick learner, good communicator, and takes instructions well
• Must be able to apply critical thinking skills when presented with a complex problem
• Ambitious, business-minded, organized, proactive individual that can operate independently
• Comfortable with technology, open to learning, capable of excelling in a fast-paced environment

Work environment

Office/Remote Hybrid

Travel requirements

Potential for minor travel

Work authorization/security clearance requirements

Must be authorized to work in the US, CCI does not currently sponsor Visas

Comments

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, activities and reporting assignments may change at any time with or without notice.

Equal Employment Opportunity
CCI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
CCI is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. Applicants who require a reasonable accommodation to participate in the application or interview process may contact Human Resources for assistance.
California Applicants: CCI will consider qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws.
Pay Transparency: The salary or hourly range listed for this position represents CCI’s good-faith estimate of the compensation reasonably expected to be paid for the position upon hire. Actual compensation may vary based on factors such as experience, skills, qualifications, education, certifications, and other job-related considerations.

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