Sales & Office Operations Coordinator (Hybrid)

Nanoscience Instruments; Phoenix, Northern (AZ, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k)

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Vision insurance

Job summary

Nanoscience Instruments, in Phoenix, seeks a detail-oriented sales support professional to manage our CRM database and coordinate internal operations. You will ensure data integrity, support the sales team, and facilitate seamless customer and employee experiences.

This role requires strong communication, organization, and adaptability to changing priorities, with the ability to work effectively with cross-functional teams in a fast-paced environment.

Qualifications

• Candidate must be legally authorized to work in the U.S. without sponsorship.
• Experience in inside sales support, office administration or customer service.
• Strong written and verbal communication with a customer-focused approach.

Responsibilities

• Keep CRM database current with opportunities, quotes, and notes from Salesforce.
• Update internal Salesforce records in real-time and maintain data integrity.
• Send introduction letters to new customers.
• Support sales team and assist with certificates of insurance requests.
• Complete supplier registration forms and manage portal submissions.
• Submit bids and proposals for multiple business units via portals.

Skills

MS Office

Written & verbal communication

CRM systems

Salesforce experience (preferred)

Tools

Salesforce

Microsoft Office Suite

Job description

Nanoscience Instruments, in Phoenix, seeks a detail-oriented sales support professional to manage our CRM database and coordinate internal operations. You will ensure data integrity, support the sales team, and facilitate seamless customer and employee experiences.

This role requires strong communication, organization, and adaptability to changing priorities, with the ability to work effectively with cross-functional teams in a fast-paced environment.