Sales & Marketing Coordinator

White Cat Media, Inc.; New York (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

SheFinds Media is seeking an energetic Sales & Marketing Coordinator to support campaigns, affiliate operations, and revenue growth. You will assist in managing partnerships, executing placements, and coordinating email marketing initiatives while tracking performance metrics.

The role requires 1+ year in digital marketing or sales coordination, strong communication, and a detail-oriented, fast-paced approach. Proficiency with Canva and Excel is beneficial.

Qualifications

• 1+ years of experience in digital marketing or sales coordination.
• Excellent communication in email, phone, and in-person interactions.
• Proficiency in Canva.
• Strong organizational and time-management skills.
• US citizen/Green Card holder required (no H1B sponsorship).
• Proficiency in Google Workspace (Docs, Sheets, Slides).
• Experience with affiliate platforms (Impact, Rakuten, CJ, AWIN) is a plus.
• Experience with ESPs (Mailjet, Mailchimp, Klaviyo) is a plus.

Responsibilities

• Support the Sales & Marketing Manager in executing the sales lifecycle after deal approval.
• Draft, send, track, and file Insertion Orders (IOs).
• Prepare media kits, decks, performance metrics, and rate cards for clients.
• Maintain outreach documentation, deal trackers, and pipeline documents.
• Build campaign recaps and case studies for pitches.
• Assist client communication on timelines, deliverables, and reporting.

Skills

Digital marketing

Sales coordination

Communication

Organizational skills

Tools

Canva

Microsoft Excel

PowerPoint

Job description

SheFinds Media

Please note: SheFinds Media is only considering residents in Connecticut, Florida, New York, Pennsylvania, and Tennessee.

SheFinds Media is seeking an energetic, detail-oriented, highly motivated Sales & Marketing Coordinator to support our Sales & Marketing Manager in driving revenue growth, executing high-impact campaigns, and managing day-to-day marketing operations.

This role plays a key support function across sales, affiliate marketing, email operations, and campaign execution. You will assist in managing brand partnerships, executing sold placements, maintaining affiliate relationships, coordinating email marketing initiatives, and ensuring all campaigns are delivered accurately and on time.

The ideal candidate has experience in digital marketing and/or sales coordination, thrives in a fast-paced environment, and enjoys balancing analytics with creativity. Strong organizational, communication, and attention to detail skills are essential.

This is a fantastic opportunity to gain hands‑on experience across sales, marketing, affiliate operations, and brand partnerships at a growing digital media company.

Responsibilities

Sales Support & Revenue Operations

• Support the Sales & Marketing Manager in executing the sales lifecycle after deal approval.
• Draft, send, track, and file Insertion Orders (IOs).
• Assist in preparing media kits, decks, performance metrics, and rate cards for prospective clients.
• Maintain organized outreach documentation, deal trackers, and pipeline documents.
• Build campaign recaps and case studies for future pitches.
• Assist in client communication related to timelines, deliverables, and reporting.
• Help track unpaid invoices and coordinate billing follow‑ups internally.

Email Marketing Operations

• Assist in the execution of daily email sends (2 per day: AM and PM).
• Coordinate sponsored email placements and ensure all assets and links are correctly implemented.
• Support scheduling of affiliate roundups, deal‑focused emails, and seasonal campaigns.
• Maintain and segment email lists.
• Clean and manage lists in the ESP by removing non‑deliverable contacts.
• Track and report on Open Rate (OR), Click‑Through Rate (CTR), and engagement metrics.
• Assist in A/B testing subject lines and optimizing performance.

Affiliate Marketing & Reporting

• Pull weekly reporting from affiliate platforms (Impact, Rakuten, CJ, AWIN, etc.).
• Monitor sales, revenue, and performance trends.
• Ensure affiliate links are implemented accurately for tracking.
• Identify new affiliate opportunities aligned with audience and revenue goals.

Content & Campaign Execution

• Assist in building seasonal gift guides, retail roundups, Beauty Awards, Black Friday/Cyber Monday campaigns, and major tentpole events.
• Create product imagery and featured graphics using Canva.
• Create and schedule social posts for brands that purchase sponsored content packages.
• Support recurring deal campaigns and revenue‑driving initiatives.
• Ensure FTC compliance across sponsored and affiliate content.

Sweepstakes & Audience Growth

• Coordinate sweepstakes and email acquisition campaigns.
• Build entry forms and promotional assets.
• Communicate with partners regarding timelines, assets, and prize details.
• Track campaign performance and evaluate ROI and list quality.
• Assist in drawing winners and managing follow‑up communications.

Qualifications

• You must be a US citizen/Green Card holder. We cannot support H1b visa applications.
• Minimum of 1+ years of experience in digital marketing (relevant internships count)
• Must have high energy and excellent communication skills in all environments (i.e., email, phone, and face‑to‑face)
• Must have proficiency in Canva.
• A positive “can-do” attitude.
• Proficiency in Microsoft Excel and PowerPoint.
• Strong written and verbal communication skills.
• Highly organized with excellent time management skills.
• Comfortable working in spreadsheets and pulling performance data.
• Proficiency in Google Workspace (Docs, Sheets, Slides) and all other Google applications.
• Experience with affiliate platforms (Impact, Rakuten, CJ, AWIN) is a plus.
• Experience with ESPs (Mailjet, Mailchimp, Klaviyo, etc.) is a plus.
• Experience using WordPress or a similar CMS is preferred.

About SheFinds Media

SheFinds Media (SheFinds.com) aims to put the fun back into finding things. Whether you are looking for the latest street style trend, wedding planning ideas, beauty must-haves, or celebrity moments, we find it so you can enjoy it.

We are a growing digital media company backed by experienced leadership with backgrounds at The Knot, Martha Stewart, Condé Nast, CBS, AOL, and IAC. Our team is small and collaborative, meaning you will gain real ownership and hands‑on experience quickly.

If you are motivated, organized, and excited about the intersection of media, sales, affiliate marketing, and performance‑driven content, we would love to hear from you.