Sales & Marketing Coordinator

AT&T Hotel and Conference Center; Austin (TX); On-site; USD 30,000 - 40,000; Full time

Job summary

AT&T Hotel and Conference Center in Austin, Texas is seeking support staff for its Sales and Marketing Department. The role includes responsibilities like filing, answering phones, and general office tasks.

Key functions involve managing correspondence, greeting guests, and maintaining filing systems. Candidates must possess strong organizational skills and be able to handle phone communications effectively.

Qualifications

• Ability to handle phone calls and correspondence effectively.
• Strong organizational skills for filing and maintaining documentation.
• Good interpersonal skills to greet guests and interact with them.

Responsibilities

• Act as support staff to the Sales and Marketing Department.
• Distribute and manage contracts, memos, and correspondence.
• Greet guests and direct them to appropriate parties.

Job description

Overview

Principle Responsibilities & Position Purpose: Act as a support staff to the Sales and Marketing Department. Will be responsible for filing, answering phones, typing and general office duties.

Essential Functions

• Distribute contracts, memos, reports, changes, and revisions
• Copy correspondence or other printed matter
• Route incoming mail, faxes, and packages
• Prepare confirmations, thank-you letters, cover sheets, functions information sheets, rooming lists, etc
• Check and remove all information from Sales Managers out-baskets and keep an update
• Use the intercom/voicemail system to announce appointments and calls
• Handle and direct all incoming phone calls
• Handle and type all correspondence
• Greet guests and direct them to appropriate parties

Supportive Functions

• Follow through on all groups coming into the hotel
• Maintain a file system the Managers on a monthly basis
• Prepare detailed group histories for groups that are considering the hotel
• Maintain office supply orders and par levels
• Complete other duties as assigned by supervisor to include cross training
• Report all unsafe conditions immediately
• Attend all mandatory meetings
• Follow and know emergency procedures as needed
• Keep work area clean and organized
• Maintain a good working relationship with other departments, employees, and guests