Sales Executive Assistance

Ohio Transmission Corporation; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Ohio Transmission Corporation is seeking a Sales Executive Assistant to support the Sales Manager and sales team in administrative, organizational, and operational tasks. You will help manage priorities, prepare reports, and ensure alignment with business goals.

The role involves calendar management, meeting preparation, tracking follow-ups, coordinating meetings and events, and maintaining accurate sales records across systems. Strong communication and discretion are essential.

Qualifications

• 5+ years in executive assistant, administrative, sales support or related roles.
• Experience in industrial distribution or technical environments.
• Experience with CRM and ERP systems.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Ability to work independently and anticipate needs.
• Proficient in Microsoft Office: Excel, Outlook, PowerPoint, Teams.

Responsibilities

• Serve as the primary administrative and organizational support partner to the Sales Manager.
• Manage and coordinate the Sales Manager's calendar, meetings, appointments, and priorities.
• Prepare the Sales Manager for meetings by gathering information, reports, presentations, and other materials.
• Track action items and follow-up commitments from meetings to ensure timely completion.
• Coordinate internal and external meetings, customer visits, sales events, and team activities.
• Prepare correspondence, presentations, reports, spreadsheets, and other business documents.
• Compile sales activity, bookings, revenue, quotes, pipeline, and performance information.
• Assist the Sales Manager in monitoring team performance against goals and KPIs.
• Maintain accurate sales records and update information in applicable systems.
• Handle confidential and sensitive business information with discretion.

Skills

Executive support

CRM experience

ERP experience

MS Office proficiency

Education

Associate or Bachelor's degree preferred

Tools

CRM systems

ERP systems

Job description

About this role

The Sales Executive Assistant to the Sales Manager provides high-level administrative, organizational, and operational support to the Sales Manager and sales team. This role serves as a trusted business partner to the Sales Manager, helping manage priorities, coordinate activities, track follow-up, prepare reporting, and ensure the sales organization remains focused and aligned with business objectives.

What You'll Do:

• Serve as the primary administrative and organizational support partner to the Sales Manager.
• Manage and coordinate the Sales Manager's calendar, meetings, appointments, and priorities.
• Prepare the Sales Manager for meetings by gathering information, reports, presentations, and other necessary materials.
• Track action items and follow-up commitments from meetings to ensure timely completion.
• Coordinate internal and external meetings, customer visits, sales events, and team activities.
• Prepare correspondence, presentations, reports, spreadsheets, and other business documents.
• Compile sales activity, bookings, revenue, quote, pipeline, and other performance information.
• Assist the Sales Manager in monitoring team performance against established goals and KPIs.
• Maintain accurate sales records and ensure information is updated in applicable systems
• Handle confidential and sensitive business information with a high degree of discretion.

What You'll Need:

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 5+ years of experience in an executive assistant, administrative, sales support, business operations, or similar role.
• Experience in industrial distribution, manufacturing, rotating equipment, pumps, motors, or a technical business environment.
• Experience working with CRM and ERP systems.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage confidential and sensitive information.
• Ability to work independently and anticipate needs.
• Strong proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Teams.