Sales Coordinator | TB Rays

ASM Global; United States; On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

Paid vacation

Job summary

Legends Global is seeking a Sales Coordinator to support the Tampa Bay Rays Ballpark project, ensuring seamless office operations and strong communication across leadership and partners.

The role handles calendars, budgets, vendor contracts, onboarding/offboarding, and employee payroll for interns and hourly staff, with travel as needed and a fast-paced, collaborative work environment.

Qualifications

• Bachelor’s degree in business administration, operations, sports management or related field.
• Proven ability to manage multiple priorities and meet deadlines.
• Strong communication, organizational, and interpersonal skills.
• Proficiency in Microsoft Office, expense management, and project management platforms (Concur, Asana).
• Experience in sports, entertainment, or hospitality industries a plus.

Responsibilities

• Manage calendars, meetings, and communications for project leadership.
• Oversee daily office operations, including supply management, vendor coordination, and facility upkeep.
• Process and track invoices, expenses, and budgets.
• Lead the internship program, including recruitment, onboarding, scheduling, and project support.
• Coordinate onboarding and offboarding for staff, including IT setup, workspace preparation, and internal announcements.
• Support internal engagement through staff events, celebrations, and communications.
• Assist with logistics for client events, meetings, and activations.
• Manage scheduling and payroll for hourly employees and interns.
• Partner with internal teams such as Legal and Finance to manage vendor contracts and agreements.

Skills

Multi-tasking

Communication

Organizational skills

MS Office

Concur

Asana

Expense management

Sports hospitality

Education

Bachelor's degree

Tools

Concur

Asana

Job description

ABOUT LEGENDS GLOBAL

Legends Global is the premier partner to the world’s greatest live events, venues, and brands. We deliver a fully integrated suite of premium services through a white-label model that keeps our partners front and center — from feasibility and project development to sales, partnerships, hospitality, merchandise, venue management, and world-class content and booking. With a global network of more than 450 venues, hosting 20,000 events and welcoming 165 million guests annually, Legends Global brings unmatched scale, expertise, and connectivity to help our partners grow. The Legends Global Way guides how we operate: Align, Scale, Connect, Team, Win — shared success, repeatable systems, connected solutions, unstoppable teams, and wins that are earned every day.

About the Role

The Sales Coordinator will play a vital role in supporting the Legends Global Sales team for the new Tampa Bay Rays Ballpark project. This position is responsible for overseeing daily administrative operations, budget and expense management, vendor coordination, and office experience initiatives. The ideal candidate will serve as a key liaison between leadership, staff, and external partners—ensuring smooth communication, operational efficiency, and a positive, professional work environment. This individual must be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, team-oriented setting.

About the Project/Venue

The Tampa Bay Rays are developing a state-of-the‑art ballpark at Hillsborough College in Tampa’s Westshore district, targeting a 2029 opening. This public‑private partnership anchors the Champions Quarter mixed‑use district. With 11,500 premium seats designed to set new MLB benchmarks, Legends Global seeks exceptional leaders to drive this transformational project.

WHAT YOU’LL DO (KEY RESPONSIBILITIES & OUTCOMES)

• Manage calendars, meetings, and communications for project leadership.
• Oversee daily office operations, including supply management, vendor coordination, and facility upkeep.
• Process and track invoices, expenses, and budgets.
• Lead the internship program, including recruitment, onboarding, scheduling, and project support.
• Coordinate onboarding and offboarding for staff, including IT setup, workspace preparation, and internal announcements.
• Support internal engagement through staff events, celebrations, and communications.
• Assist with logistics for client events, meetings, and activations.
• Manage scheduling and payroll for hourly employees and interns.
• Partner with internal teams such as Legal and Finance to manage vendor contracts and agreements.

WHAT YOU BRING (QUALIFICATIONS & EXPERIENCE)

• Bachelor’s degree in business administration, operations, sports management or related field preferred.
• Proven ability to manage multiple priorities and meet deadlines.
• Strong communication, organizational, and interpersonal skills.
• Proficiency in Microsoft Office, expense management, and project management platforms (e.g., Concur, Asana).
• Experience in sports, entertainment, or hospitality industries a plus.

WORK ENVIRONMENT & TRAVEL

Role requires regular on‑site presence to support project launch, client partnership, team leadership, and venue‑related activity. Ability to work both traditional and non‑traditional hours, including nights, weekends, holidays, and event‑based schedules as business needs require. Travel may be required for meetings, training, client engagement, industry events, and Legends Global business needs.

COMPENSATION

• Competitive pay, commensurate with experience, skills, and qualifications. This role may also be eligible for an incentive.
• Legends Global offers a competitive total rewards package, including medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

DEPARTMENT

Legends Global Sales REPORTS TO VP, Sales and Service

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self‑disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.