Sales Coordinator, Brokerage

Jones Lang LaSalle Incorporated; San Jose (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, Dental & Vision care

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in San Jose, CA is seeking a Sales Coordinator to provide high-level support within our Brokerage Operations team. You will assist brokers with administrative, financial, marketing and office tasks, while coordinating with research, marketing, and finance to support deals and client service.

The ideal candidate has 1-3 years in administrative or operations roles, a Bachelor's degree preferred, and strong skills in Microsoft Office and Adobe Creative Suite.

Qualifications

• 1–3 years in administrative, operations, or coordinator roles
• Bachelor's Degree preferred, but not required
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook required
• Familiarity with Adobe InDesign and Photoshop
• Strong organizational, interpersonal and communication skills
• Ability to multi-task in a high-volume, fast-paced environment
• Strong client service orientation and proactive attitude

Responsibilities

• Support brokers with administrative, financial, marketing and office tasks
• Update and maintain CRM database
• Manage listings on brokerage listing services (CoStar/Loopnet)
• Prepare marketing materials and client deliverables
• Coordinate scheduling, travel and office logistics
• Assist with office/building maintenance and front desk duties
• Ensure professionalism and timely communication with stakeholders

Skills

Communication

Organization

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

InDesign

Photoshop

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

We are looking for a Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our San Jose office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing, operational and office functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

Business Operations

• Gather market research information to create client deliverables such as market surveys, tour books, competitive sets
• Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, leasing status reports, etc. with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
• Manage all listings on brokerage listing services including but not limited to CoStar and Loopnet
• Track and have knowledge of JLL technologies, maintain access to resources
• Marketing Prepare property marketing flyers, brochures, and email distributions
• Create and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, Adobe InDesign and Microsoft Software assist and participate in planning as needed for industry functions or client events and open houses
• Update and maintain broker professional profiles and other team marketing related material as needed
• Finance Track and process broker expense reports according to the JLL T&E policy
• Administrative General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, broker IT support, making travel arrangements
• Office Coordination: Greet/host/provide front desk support for guests, visitors, and employees
• Office maintenance (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.)
• Maintain all conference rooms for cleanliness, coordinate reservations, including ordering and/or setup of food
• Order, maintain and organize all kitchen and office supplies
• Coordinate parking, badging, and conference rooms.
• Assists with the coordination and scheduling of office/building maintenance activities.
• Point of contact for all packages/deliveries Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.

Interested?

An ideal candidate would need to have the following qualifications: Experience and qualifications 1-3 years of experience in administrative, operations, or coordinator roles, preferably supporting multiple stakeholders in commercial real estate or professional services Bachelor's Degree preferred, but not required High level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook required and familiarity with Adobe Software such as InDesign and Photoshop Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action Strong organizational, interpersonal and communication skills Strong ability to multi-task with multiple projects and deadlines in a “high-volume” fast paced environment Strong proofreading and editing abilities Ability to manage time well and be self‑motivated, without direct supervision Strong client service orientation; proactive working style and friendly, helpful attitude Commitment to high professional ethical standards.

Physical Requirements

Ability to lift and carry up to 20-25 pounds (boxes of supplies, marketing materials, packages, catering delivery)

Estimated compensation for this position: 70,000.00 – 75,000.00 USD per year. This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On‑site –San Jose, CA

Personalized benefits that support personal well-being and growth

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle(“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.