Sales Coordinator, Administrator

Jobtailor; Englewood (CO); On-site; USD 52,000 - 76,000; Full time

Job summary

Jobtailor in Colorado is seeking a detail-oriented Sales Operations Coordinator to support order management and fulfillment workflows. You will handle PO intake, changes, and coordination with Operations, Logistics, Marketing, and Finance to ensure accurate documentation and timely updates.

The role emphasizes MAP compliance, pricing execution, and cross-functional collaboration, with experience in wholesale/retail partner support preferred.

Qualifications

• 2+ years experience in sales coordination, sales administration, or order management.
• Strong spreadsheet skills and comfort with detail-heavy workflows.
• Excellent written and verbal communication with partner contacts and internal teams.
• High attention to detail, strong follow-through, and ability to manage multiple priorities.
• Discretion handling confidential business information; wholesale/retail partner familiarity preferred.

Responsibilities

• Manage purchase order intake and acknowledgment and log orders.
• Support order changes including quantity and ship-date adjustments.
• Coordinate ship windows and provide shipping updates and tracking details.
• Identify fulfillment risks and collaborate on solutions.
• Create and maintain SKU packets, pricing sheets, partner forms, and version control.
• Coordinate product content updates with Marketing and confirm partner implementation.
• Maintain account price lists and promotional calendars; support promotional execution.
• Conduct MAP checks, document issues, escalate violations, and track resolution.
• Collect inventory checks, sell-through data, rebates, and account reporting inputs.
• Support account reconciliation with accurate files and timely documentation.
• Coordinate RMA/returns workflows including intake, approvals, replacements, and status updates.
• Manage sample/dummy/display unit logistics with shipping, tracking, and records.
• Collaborate with Sales, Operations/Logistics, Finance, Marketing, and Legal/Compliance.

Skills

Order Management

Sales Coordination

Excel/Google Sheets Proficiency

Communication Skills

Attention to Detail

Tools

Excel

Google Sheets

Job description

• Manage purchase order intake and acknowledgment, validate order details, log orders, and maintain PO status dashboards.


• Support order changes, including quantity adjustments, ship-date changes, and partial shipments.


• Coordinate ship windows with Operations/Logistics and communicate shipping updates and tracking details to partners.


• Identify fulfillment risks and collaborate on solutions.


• Create and maintain item setup and SKU packets, pricing sheets, partner forms, and documentation version control.


• Coordinate product content and asset updates with Marketing and confirm partner implementation.


• Maintain account price lists and promotional calendars and support promotional execution.


• Conduct Minimum Advertised Price (MAP) checks, document potential issues, elevate violations, and track resolution.


• Collect and consolidate inventory checks, sell-through data, rebates, and account reporting inputs.


• Support account reconciliation through accurate files and timely documentation.


• Coordinate RMA and returns workflows, including intake, approvals, replacements, and status updates.


• Manage sample, dummy, and display unit logistics, including shipping, tracking, returns, condition notes, and records.


• Collaborate with Sales, Operations/Logistics, Finance, Marketing, and Legal/Compliance.

Requirements

• 2+ years of experience in sales coordination, sales administration, sales operations, account operations, or order management.


• Strong proficiency with spreadsheets and structured trackers (Excel/Google Sheets), with comfort managing detail-heavy workflows.


• Excellent written and verbal communication skills, with the ability to communicate clearly with partner contacts and internal teams.


• High attention to detail, strong follow-through, and the ability to manage multiple concurrent priorities.


• Ability to handle confidential business information with discretion and professionalism.


• Preferred: Experience supporting wholesale/retail partners (big-box and/or ecommerce).


• Preferred: Familiarity with MAP monitoring, pricing compliance, and documentation workflows.


• Preferred: Experience coordinating RMAs/returns and sample programs.


• Preferred: Experience working cross-functionally with Operations, Finance, Marketing, and Legal/Compliance.

Core Competencies

Demonstrates strong capabilities in order management, sales coordination, and cross-functional collaboration, with a focus on maintaining accurate documentation and effective communication. Proficient in managing detail-heavy workflows and ensuring compliance with pricing and promotional standards.

Highest-signal resume keywords

• Order Management


• Sales Coordination


• Excel/Google Sheets Proficiency


• Communication Skills


• Attention to Detail

Hard Skills

• Order Intake Management


• Purchase Order Validation


• Inventory Checks


• RMA Coordination


• SKU Packet Creation


• Pricing Compliance


• Promotional Execution


• Data Consolidation


• Documentation Version Control


• Fulfillment Risk Identification

Soft Skills

• Strong Follow-Through


• Professional Discretion


• Ability to Manage Multiple Priorities

Industry Keywords

• Wholesale/Retail Partner Support


• MAP Monitoring


• Ecommerce


• Sales Operations


• Account Operations