Sales Coordinator

Raines Co; The Colony, Northern (TX, KY); Hybrid; USD 42,000 - 55,000; Full time

Benefits offered by this job

Medical/Dental/Vision benefits

401K

PTO

Job summary

Raines Co is seeking a Sales Coordinator to support the sales and marketing team in optimizing revenue and bookings for the hotel. You will maintain accounts, respond to inquiries, prepare proposals, and assist with event logistics from our Texas location.

The role emphasizes professional presentation, reliable attendance, and accurate record-keeping, with opportunities to advance within the company’s hospitality portfolio.

Qualifications

• Two years of progressive experience in a hotel environment.
• Experience in administrative functions, telephone, email and filing systems.
• Experience with Delphi FDC, Sales Pro, brand PMS and/or sales related applications a plus.
• Proficient in Microsoft 365 or similar computer applications.

Responsibilities

• Maintain high standards of personal appearance and grooming, with proper uniform and nametag.
• Approach guests and staff in an attentive, friendly, courteous, and service-oriented manner.
• Maintain organized filing system for accounts, with complete files for active/prospective accounts.
• Maintain regular attendance per hotel service standards and scheduling needs.
• Comply with standards and regulations to ensure safe and efficient hotel operations.
• Keep supervisor informed of matters requiring attention.
• Correspond with prospects and clients about venue options, rates, and promotions.
• Send proposals and invoices accurately and timely.
• Perform research on competitive hotels, venues, clients, trends, and prospects.
• Gather sales collateral and correspond with clients.
• Enter and reconcile rooming lists, event orders or related information in CRM.

Skills

Administrative skills

Customer service

Communication skills

Education

High school diploma or equivalent

Associate’s/Bachelor’s in business/marketing preferred

Tools

Delphi FDC

Sales Pro

Brand PMS

CRM systems

Microsoft 365

Job description

Raines Co. - Your Future is Now!

Position Summary: The Sales Coordinator is responsible to support the sales and marketing department in optimizing revenue and bookings for the hotel.

Established in 1988 as a family-owned business, we have grown into a fully integrated development, management, and investment company that develops, operates, and owns the world’s leading hotel brands as well as boutique hotels. Raines has maintained a family-oriented culture that believes in building relationships with our associates, with our partners and within the communities where we operate.

• We offer comprehensive Medical/Dental/Vision benefits, 401K, a generous PTO program, and the opportunity to join a winning culture recognized for rewarding our best with opportunities to advance their career within the company.

Essential Job Functions

• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working.
• Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner.
• Maintain organized and accurate filing system on all accounts, including complete file on each active, prospective or buying account, and trace file for future activities.
• Maintain regular attendance in compliance with service standards, as required by scheduling, which will vary according to the needs of the hotel.
• Comply with standards and regulations to encourage safe and efficient hotel operations.
• Keep immediate supervisor informed of all matters requiring their attention.
• Correspond with prospects and clients and answer any questions about the hotel’s venue options, rates, room types, packages or promotions.
• Send proposals and/or invoices accurately, timely and professionally.
• Perform research functions on competitive hotels, venues, clients, trends and prospects.
• Gather and assemble sales collateral and correspond with clients.
• Enter, retrieve or reconcile rooming lists, event orders or other information in customer relationship management systems.

Experience and Education:

• Two years of progressive experience in a hotel environment
• Experience in administrative functions, telephone, email and filing systems
• Experience with Delphi FDC, Sales Pro, brand's PMS and/or sales related applications a plus
• Proficient in Microsoft 365 or similar computer applications
• Minimum High School Diploma or Equivalent
• Associate’s and/or Bachelor’s degree in business, marketing or related field preferred

Raines is proud to be an Equal Opportunity Employer

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, genetic information or any other protected characteristic as outlined by federal, state, or local laws.

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pre-employment background check required.

EEO/D/V