Sales Administrator Assistant

Raines Company; Columbia (SC); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical/Dental/Vision benefits

401K

PTO program

Career advancement opportunities

Job summary

Raines Co. in Columbia, SC is seeking a Sales Administrative Assistant to support the sales and marketing team in optimizing revenue and bookings for the hotel.

Two years of hotel experience is required; duties include handling proposals, inquiries, and CRM data, plus coordinating with prospects and clients. The position offers comprehensive benefits and opportunities for career advancement within the company.

Qualifications

• Two years of progressive experience in a hotel environment.
• Proficient with Delphi FDC, Sales Pro, brand PMS and/or sales-related applications is a plus.
• Proficient in Microsoft 365 or similar applications.
• Minimum High School Diploma or Equivalent; Associate’s/Bachelor’s degree preferred

Responsibilities

• Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner.
• Maintain organized and accurate filing system on all accounts and trace file for future activities.
• Maintain regular attendance in compliance with service standards and hotel needs.
• Comply with standards and regulations to ensure safe and efficient hotel operations.
• Keep supervisor informed of all matters requiring attention.
• Correspond with prospects and clients about venue options, rates, packages, and promotions.
• Send proposals and invoices accurately, timely, and professionally.
• Perform research on competitive hotels, venues, clients, trends, and prospects.
• Gather and assemble sales collateral and communicate with clients.
• Enter or reconcile rooming lists, event orders, or other information in CRM systems.

Skills

Customer service

Administrative support

CRM usage

Microsoft 365

Education

High School Diploma or equivalent

Associate/Bachelor’s in business or related field preferred

Tools

Delphi FDC

Sales Pro

Brand PMS

Microsoft 365

Job description

Raines Co. - Your Future is Now!

Position Summary

The Sales Administrative Assistant is responsible to support the sales and marketing department in optimizing revenue and bookings for the hotel.

Established in 1988 as a family-owned business, we have grown into a fully integrated development, management, and investment company that develops, operates, and owns the world’s leading hotel brands as well as boutique hotels. Raines has maintained a family-oriented culture that believes in building relationships with our associates, with our partners and within the communities where we operate.

We offer comprehensive Medical/Dental/Vision benefits, 401K, a generous PTO program, and the opportunity to join a winning culture recognized for rewarding our best with opportunities to advance their career within the company.

Essential Job Functions

• Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner.
• Maintain organized and accurate filing system on all accounts, including complete file on each active, prospective or buying account, and trace file for future activities.
• Maintain regular attendance in compliance with service standards, as required by scheduling, which will vary according to the needs of the hotel.
• Comply with standards and regulations to encourage safe and efficient hotel operations.
• Keep immediate supervisor informed of all matters requiring their attention.
• Correspond with prospects and clients and answer any questions about the hotel’s venue options, rates, room types, packages or promotions.
• Send proposals and/or invoices accurately, timely and professionally.
• Perform research functions on competitive hotels, venues, clients, trends and prospects.
• Gather and assemble sales collateral and correspond with clients.
• Enter, retrieve or reconcile rooming lists, event orders or other information in customer relationship management systems.

Experience And Education

Two years of progressive experience in a hotel environment

Experience In Administrative Functions, Telephone, Email And Filing Systems

• Experience with Delphi FDC, Sales Pro, brand's PMS and/or sales related applications a plus
• Proficient in Microsoft 365 or similar computer applications
• Minimum High School Diploma or Equivalent
• Associate’s and/or Bachelor’s degree in business, marketing or related field preferred

Raines is proud to be an Equal Opportunity Employer

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, genetic information or any other protected characteristic as outlined by federal, state, or local laws.

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pre-employment background check required.

EEO/D/V