Sales Coordinator

HHM Hospitality; Sunnyvale (CA); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health Insurance

Dental & Vision

Paid Time Off

401k Match

Life Insurance

Travel Discounts

Transit Benefits

Wellness Program

Professional Development

Referral Bonus

Job summary

HHM Hotels is actively seeking a Sales Coordinator to support property sales leaders by handling administrative tasks and coordinating communications with clients. The role involves processing proposals and contracts, distributing documents to departments, and ensuring records are up to date.

It also covers room reservations and adherence to EarthView sustainability guidelines. The position offers opportunities for growth, with a focus on customer service, organization, and professional

Qualifications

• Promptly answer calls and relay relevant account information to managers.
• Process correspondence, proposals and contracts.
• Distribute memos, contracts, resumes, room requests and amenities to departments.
• Communicate with clients professionally and respond to inquiries.
• File and organize contracts and correspondence to keep records up to date.
• Reserve and confirm rooms, meeting space, and banquet space when needed.
• Follow EarthView sustainability guidelines in daily work.
• Perform other duties as requested by management.

Responsibilities

• Answer telephone calls promptly and share account information with managers.
• Process proposals, contracts and correspondence in a timely manner.
• Distribute memos, contracts, resumes and room/amenities requests to appropriate departments.
• Interact with clients politely and respond to inquiries.
• Maintain orderly files for contracts and correspondence.
• Coordinate room, meeting and banquet space reservations as required.
• Adhere to EarthView sustainability practices in daily tasks.
• Fulfill any additional duties assigned by management.

Skills

Telephone handling

Client communication

Contract processing

Room reservations

Documentation filing

Education

High School diploma

Job description

Overview

Opportunity: Sales Coordinator

Performs administrative functions in support of property sales leaders.

Your Growth Path

Sales Manager or Front Office Manager - Director of Sales or General Manager

Your Focus

• Promptly answer telephone calls and communicate relevant account information to managers and departments.
• Type and process correspondence, proposals and contracts.
• Distribute memos, contracts, resumes, room requests and amenities to relevant departments.
• Politely and professionally converse with clients and respond to all inquiries.
• File and organize copies of contracts and correspondence ensuring records are up to date.
• Reserve and confirm rooms, meeting space, and banquet space when necessary.
• Follow sustainability guidelines and practices related to HHM's EarthView program.
• Perform other duties as requested by management.

Your Background and Skills

• High School diploma or equivalent preferred.
• Previous hotel or sales experience preferred, but not required.

HHM Hotels Benefits and Perks

• Competitive wages for full time and part time opportunities
• Medical, Dental and Vision Health Insurance
• Paid Time Off
• 401k Company Match
• Free Basic Life Insurance
• Travel Discounts
• Commuter Transit and Commuter Parking Benefits
• Employee Assistance and Wellness Program
• Educational/Professional Development
• Referral Bonus Program

Work Environment and Context

• Work schedule varies and may include occasionally working on holidays, weekends.
• Required to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate the keyboard.

What We BelievePeople Are Our Capability - Hearts That Serve - Only Excellence - Stay Nimble - Own It

About Us

HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.