Sales Coordinator

Springboard Hospitality; Sedona, Northern (AZ, KY); Hybrid; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Vacation & Holiday Pay

Same-day pay available

Employee Assistance Program

Career Growth Opportunities/ Manager

Reduced Room Rates throughout the port

Matching 401(k)

Employee discounts

Flexible spending account

Life insurance

Parental leave

Referral program

Job summary

Hotel Equities is seeking a Sales Coordinator for the Element by Westin in Sedona, AZ. The role supports sales managers and the front desk by handling clerical tasks, proposals, contracts, and guest communications to ensure outstanding service.

Key duties include coordinating meeting room reservations, preparing BEOs, overseeing event logistics, and aiding in sales and marketing functions. Strong organizational and English communication skills are essential for success.

Qualifications

• High School diploma or equivalent required.

Responsibilities

• Assist sales managers and front desk in achieving customer satisfaction through clerical and administrative duties related to guest and hotel communications.
• Provide support to the sales team in contracts, proposals and correspondence.
• Coordinate and ensure delivery of requested equipment and/or food for meeting rooms and special events.
• Type and route Banquet Event Orders (BEOs) and maintain filing systems.
• Oversee and coordinate meeting room reservations and related group details with other departments.
• Perform site inspections when no sales manager is available and assist group leaders as needed.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

English proficiency

Organization

Customer service

Education

High School diploma / Secondary qualification or equivalent

Job description

Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Sales Coordinatorfor the Element by Westin in Sedona, AZ.

Job Purpose

Assist sales managers and front desk in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications. Warm, knowledgeable service and helpful guidance reassure guests they’ve made the right choice to stay with us.

• Provide support to the sales team in executing contracts, proposals, and correspondence
• Conduct site tours
• Assist as needed with hotel and sales related functions, parties and blitzes
• Oversee and create social networking sites
• Prepare and send out direct mail projects, sales packets and collateral
• Provide assistance to the Director and/or Manger of Sales and Marketing
• Effectively communicate and coordinate the guest’s request with other departments
• Answer and Respond to incoming telephone calls
• Oversee office equipment maintenance
• Responsible for managing all meeting room reservations and coordinating details with other departments including group agreements and set-up of meeting room.
• Coordinate and ensure the delivery of requested equipment and/or food for meeting rooms and special events
• Type Banquet Event Orders (BEO’s), route event orders to proper departments
• Maintain the filing system
• Maintain the trace System
• Set up new files as needed
• Maintain weekly Reader file
• Responsible for spelling accuracy and professional appearance of correspondence
• Inventory and maintain office supplies
• Produce weekly productivity reports for sales meetings
• May be asked to take accurate minutes of all sales meetings
• Perform site inspections when no sales manager is available
• Provide assistance to group leaders when necessary
• Responsibe for timely completion of monthly group status report
• Perform other duties as assigned
• Take every opportunity to amaze the guests
• Ensures all guests are being treated in an efficient and courteous manner and that all Company standards are being applied.

Qualifications And Requirements

• High School diploma /Secondary qualification or equivalent.

This Job Requires The Ability To Perform The Following

• Proficient in Microsoft Word, Excel and PowerPoint
• Available to meet Guests and assist with welcome/check-in which may include week-ends
• Basic administrative knowledge such as business letters and telephone etiquette
• Extremely well organized and detail oriented.
• Ability to read, write and speak English, with excellent grammar and communication skills (written and verbal)
• Positive interaction with colleagues and guests.
• Excellent customer service skills are required.
• Self-motivated and ability to work with minimal supervision.
• Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems
• Must be able to sit at a desk for up to 8 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task
• Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis
• Must be able to lift up to 15 lbs occasionally
• Requires grasping, writing, standing, vending, repetitive motions, climbing, listening and hearing ability and visual acuity
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception
• Requires manual dexterity to use and operate all necessary equipment
• Must have finger dexterity to be able to operate office equipment including computers, fax machines, copiers, printers and calculators. Must be able to type 50 wpm.

Other

• Being passionate about people and service.
• Strong communication skills are essential when interacting with guests and employees.
• Reading and writing abilities are used often when completing paperwork, logging issues/complaints/requests/ information updates, etc.
• Basic math skills are used frequently when handling cash or credit.
• Problem-solving, reasoning, motivating, and training abilities are often used.
• Have the ability to work a flexible schedule including nights, weekends and/or holidays.

Amazing Benefits At A Glance

• Team Driven and Values Based Culture
• Medical/Dental/Vision
• Vacation & Holiday Pay
• Same-day pay available
• Employee Assistance Program
• Career Growth Opportunities/ Manager Training Program
• Reduced Room Rates throughout the portfolio
• Third Party Perks (Movie Tickets, Attractions, Other)
• Matching 401(k)
• Employee discounts
• Flexible spending account
• Life insurance
• Parental leave
• Referral program

Source: Springboard Hospitality