Sales Coordinator

JLL; Grand Rapids (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

JLL in Grand Rapids is seeking a Sales Coordinator to provide high-level support to our Leasing team. You will assist brokers with presentations, market research, and day-to-day operations across marketing, finance, and admin to help the office succeed.

The ideal candidate will have at least 1 year of relevant experience, strong MS Office skills, and the ability to manage multiple tasks with accuracy. This role offers a collaborative environment and exposure to all facets of the commercial real

Qualifications

• 1+ years relevant experience supporting multiple people in commercial real estate or professional services.
• Highly proficient in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook with ability to learn new software and JLL’s in-house platforms.
• Proficient in Canva, Microsoft Word and PowerPoint; working knowledge of Adobe Creative Suite (InDesign a plus).

Responsibilities

• Develop customized presentation content to support key sales messaging for client deliverables.
• Collaborate with internal stakeholders and marketing team to meet tight deadlines.
• Perform advanced document formatting and presentation design.

Skills

Communication

Organization

Team collaboration

Attention to detail

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Canva

Adobe InDesign

Job description

We are looking for a Sales Coordinator to join our Leasing team. You will provide high level support to commercial real estate brokerage producers. You will have the opportunity to engage in a well‑rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast‑paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

Essential Duties and Responsibilities

• Develop customized presentation content to support key sales messaging for client deliverables
• Work collaboratively with internal stakeholders and marketing team members against strict deadlines
• Perform advanced document formatting and presentation design

Business Operations

• Gathermarket research information to create client deliverables such as,market surveys, tour books, competitive sets
• Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing statusreports & customer & prospect correspondence,with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information

Marketing

• Manage & maintain all listings on CoStar, LoopNet, and the local MLS site
• Prepare property marketing flyers, brochures, and email distributions
• Create and edit presentations,pitches, and client deliverables for prospect/client meetings
• Assist and participatein planningas needed for industry functions or client eventsand open houses

Finance

• Collect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platform
• Trackand processbrokerexpensereports according to the JLL T&E policy

Administrative

• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up,office maintenance,broker IT support, making travel arrangements& front desk coverage as needed

Interested? An ideal candidate would need to have the following qualifications:

Qualifications

Required

• 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platforms
• Proficient in Canva, Microsoft Word and PowerPoint; working to strong knowledge of the Adobe Creative Suite, specifically InDesign is a plus

Preferred

• Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities