Sales Coordinator

ASM Global-SMG; El Paso (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Legends Global is seeking a Sales Coordinator at Destination El Paso to provide essential administrative and operational support to the Sales Department, organize sales records, prepare reports, coordinate meetings, and facilitate communication with clients, vendors, and internal teams to ensure successful execution of sales strategies.

The role requires collaboration with the Director of Sales, Sales Managers, and other departments; experience with CRM systems recommended, and strong office

Qualifications

• Bachelor’s degree in Business, Hospitality, Marketing, or related field preferred.
• Minimum one year of industry-related administrative or sales support experience strongly preferred.
• Excellent verbal and written communication skills.
• Strong attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office; experience with CRM and venue management software is a plus.

Responsibilities

• Provide day‑to‑day administrative support to the Director of Sales and Sales Managers.
• Maintain and update the sales and event calendar database (CRM systems‑IDSS/Momentus) ensuring data accuracy for events, client contacts, and venue bookings.
• Coordinate sales team schedules, travel arrangements, meeting agendas, and expense reports as needed.
• Respond to client inquiries, route requests appropriately, and maintain professional client communications.
• Track rental contracts, deposits, certificates of insurance, and related documents.
• Create and organize digital and physical event files, updating records for cancelled or postponed events.
• Assist in preparing proposals, presentations, and monthly/quarterly sales reports.
• Support sales events and client visits, including prerequiste material preparation and logistical coordination.
• Act as liaison between the Sales Department and other departments such as Event Services and Marketing.
• Attend weekly Sales, Event, and Marketing meetings.
• Place and manage event holds in the booking system under the direction of the Director of Sales.
• Provide support during trade shows, familiarization tours, site visits, and other activations hosted by the department.
• Perform other duties as assigned.

Skills

Excellent verbal and written comms

Attention to detail

Multi-tasking

CRM / sales database experience

Microsoft Office proficient

Education

Bachelor’s degree in Business, Hospitality, Marketing or related field

Tools

CRM systems (IDSS/Momentus)

Microsoft Office Suite

Job description

SUMMARY

Legends Global, the world’s leading venue management and services company, has an immediate opening for a Sales Coordinator at Destination El Paso. This role provides critical administrative and operational support to the Sales Department. The Sales Coordinator assists in organizing and maintaining sales records, preparing reports, coordinating meetings, and facilitating communication between clients, vendors, and internal departments to ensure the execution of sales strategies and the meeting of departmental goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide day‑to‑day administrative support to the Director of Sales and Sales Managers.
• Maintain and update the sales and event calendar database (CRM systems‑IDSS/Momentus) ensuring data accuracy for events, client contacts, and venue bookings.
• Coordinate sales team schedules, travel arrangements, meeting agendas, and expense reports as needed.
• Respond to client inquiries, route requests appropriately, and maintain professional client communications.
• Track rental contracts, deposits, certificates of insurance, and related documents.
• Create and organize digital and physical event files, updating records for cancelled or postponed events.
• Assist in preparing proposals, presentations, and monthly/quarterly sales reports.
• Support sales events and client visits, including prerequiste material preparation and logistical coordination.
• Act as liaison between the Sales Department and other departments such as Event Services and Marketing.
• Attend weekly Sales, Event, and Marketing meetings.
• Place and manage event holds in the booking system under the direction of the Director of Sales.
• Provide support during trade shows, familiarization tours, site visits, and other activations hosted by the department.
• Perform other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree in Business, Hospitality, Marketing, or related field preferred.
• Minimum one year of industry‑related administrative or sales support experience strongly preferred.
• Excellent verbal and written communication skills.
• Strong attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with CRM or sales database systems preferred.
• Must work independently and as part of a team.
• Customer‑service oriented and professional demeanor.
• Ability to adapt to changing priorities in a fast‑paced environment.
• Advanced proficiency in Microsoft Office; experience with CRM and venue management software is a plus.

WORK SCHEDULE & ENVIRONMENT

• Must be available to work flexible hours, including occasional evenings, weekends, and holidays based on business needs.
• Office environment with occasional off‑site assignments for events or meetings.

PHYSICAL DEMANDS

• Frequent use of computers and telephone.
• May occasionally lift and/or move up to 25 lbs.
• Standing or walking for extended periods during site visits or special events may be required.

OTHER REQUIREMENTS

• Valid Driver’s License required.
• Bilingual (English/Spanish) preferred but not mandatory.

LEGAL NOTICES

Legends Global is a mandatory Equal Opportunity/Affirmative Action employer. We encourage Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. We are subject to obligational mandates mandated mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand mand ...

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Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.