Sales Contract Manager - Publishing

Sacbar; Northern (KY); Hybrid; USD 81,000 - 110,000; Full time

Benefits offered by this job

Flexible schedules

8% retirement contribution

Medical benefits

Vacation 15 days annually

Job summary

The American Physical Society is seeking a Sales Contract Manager (Publishing) to oversee the contract lifecycle for institutional sales and licensing, ensuring APS policy compliance. You will coordinate with Sales, Sales Operations, Finance and Legal, using CRM systems and AI tools to move deals from proposal to signature.

This remote-first role supports staff nationwide, with travel up to 10% for events and meetings.

Qualifications

• Minimum of 5 years of contract management experience.
• Experience at a publishing firm or association preferred.
• Advanced knowledge of scholarly publishing contracts, licensing, and negotiation.
• Proficient data analysis and CRM usage (Salesforce).
• Knowledge of Open Access publishing trends.

Responsibilities

• Oversee contract lifecycle for institutional subscriptions and licensing terms.
• Collaborate with Sales, Sales Operations, Finance and Legal teams.
• Review and negotiate licensing terms and amendments.
• Maintain accurate data in CRM (Salesforce) and monitor licensing workflow.
• Draft licensing agreements and manage licenses for special deals.
• Track expirations and send renewals; maintain clause library for templates.

Skills

Contract management

Negotiation

Data analysis

Customer service

Independent & collaborative

Education

Associate degree in business or related

Bachelor's degree preferred

Paralegal certification preferred

Tools

Salesforce

MS Office

Google Workspace

AI tooling

Job description

Sales Contract Manager - Publishing

The American Physical Society is a nonprofit membership organization working to advance physics by fostering a vibrant, inclusive, and global community dedicated to science and society. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and around the world.

Position Summary

The sales contract manager (publishing) will oversee the contract lifecycle for institutional sales and ensure licensing compliance per APS policy and industry standards. They manage legal negotiations, renewals, third-party agreements, and compliance, often bridging the gap between Sales team, Sales Operations Team, Finance team, and Legal. They will use Customer Relations Management (CRM) systems or Artificial Intelligence (AI) resource tools to keep deals moving from initial proposal to final signature.

APS has a "remote first" concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package, including salary, outstanding benefits, and excellent paid time off.

Responsibilities

• Oversee contract lifecycle for institutional subscription and special deals. The individual will use manual and technical AI tools to review and revise contracts, additional amendments, and provisions to ensure licensing terms meet APS and industry standards.
• Collaborate with the Sales Support Manager and Support team annually on reviewing and collecting licenses for single-site licenses.
• Handle any inquiries related to contract terms per APS policy and standards.
• Ensure accurate contract data in CRM (Salesforce). Individuals will monitor licensing workflow in CRM and ensure accuracy in data collection.
• Key expert on handling the Licensing AI tool, IVO, and ensuring APS is updated on new releases and licensing SOP are updated.
• Collaborate with internal and external stakeholders to review and resolve licensing terms for special sales deals (Consortia, Open Access, and etc.).
• Act as the primary point of contact for legal, finance, and sales teams seeking to retrieve agreements or analyze specific contract data.
• Ensure all single-site user licenses are collected frequently (annually or bi-annually).
• Draft complex license agreement for the Sales team.
• Licensing reviews will include review of Supplier and Purchase Order terms.
• Review and ensure license modification inquiries, amendments, and additional provisions meet APS requirements and industry standards.
• Track special licensing procurement process for consortia, corporate, and government sales.
• Manage contract records and logistic in CRM database (institutional portal).
• Utilizing standardized legal playbooks and pre-approved clauses to draft licensing agreements.
• Maintain an updated "clause library" that features pre-approved, legally compliant templates and alternative language for standard negotiations on IVO (third-party AI licensing tool).
• Track expiration dates and maintain automated alerts for renewals.
• Standard administrative tasks (meetings, filing, scanning).
• Other license-related duties as assigned

Education

• Associate degree required (Associated in business administration, finance, marketing, pre-law, LIS preferred.) Bachelor's degree preferred. Preferred Education: Paralegal certification.

Experience, Knowledge, Skills and Abilities

• Minimum of 5 years of experience in contract management, paralegal work or related roles (publishing, contract or library administration).
• Experience at a publishing firm or association is preferred.
• Advanced knowledge of scholarly publishing contracts, licensing, & negotiation.
• Proficient knowledge of Open Access knowledge & publishing trends.
• Advanced data analysis & software proficiency (CRM, Salesforce, MS Office Suite, Google Suite).
• Excellent customer service & communication skills.
• Exceptional ability to problem-solve, be detail-oriented, independent & collaborative.
• Adaptable to quickly changing schedules and Publishing landscape (licensing terms & deal type)
• Leveraging CLM resources (AI-Assisted Review) to speed up legal reviews and highlight non-standard deviation.

Travel

This position requires up to 10% travel to attend events, and meetings, including travel to APS offices in Long Island, NY; Washington DC; and College Park, MD, as well as other off-site locations for periodic meetings and training sessions. Additional travel may be required as assigned by the supervisor.

Salary

The salary range for this position takes into account various factors influencing compensation decisions, such as skill sets, experience, training, and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result, we typically hire within the target starting range. Exceptional, rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.

Hiring Range

$80,800/year - $110,090/year (USD)

Target Starting Range

$80,800/year - $89,890/year (USD)

Work Environment

As noted above, APS offers a "Remote First" workplace. Although our offices are located on Long Island, NY; Washington DC; and College Park, MD, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time.

This is Us

Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community.

At APS, we:

• Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
• Advance scientific discovery and research dissemination
• Advocate for physics and physicists, and amplify the voice for science
• Share the excitement of physics and communicate the essential role physics plays in the modern world
• Promote effective physics education for all

Core Values

Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document.

Our Core Values

• Scientific Method
• Trust, Integrity, and Ethical Conduct
• Equity, Diversity, and Respect
• Collaboration
• Education and Learning
• Speaking Out

Amazing 2026 Benefit Offerings

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid
• Vision benefits: individual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance: employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually