Sales & Catering Coordinator

Crescent Hotels & Resorts; Fairfax (VA); On-site; USD 40,000 - 55,000; Full time

Job summary

Fairfax Marriott at Fair Oaks is seeking a detail-oriented coordinator to support Catering Managers by generating contracts and BEOs, and handling daily distribution of event materials. You will manage email communications, update sales data, process POs, and coordinate with banquet and operations teams to ensure smooth event execution, while maintaining high standards of service.

This role requires strong communication, problem-solving, and the ability to work with minimal supervision in a

Qualifications

• Strong communication skills, both verbal and written.
• Proven problem-solving and multitasking abilities.
• Ability to work with little supervision in a fast-paced hotel setting.

Responsibilities

• Generate contracts and BEOs in support of Catering Managers.
• Distribute BEOs, reader boards and change logs daily.
• Handle email correspondence directed by managers as needed.
• Maintain sales data; update and troubleshoot as required.
• Prepare and process purchase orders and check requests.
• Negotiate with meeting planners and generate Banquet Event Orders.
• Maintain relationships from lead to event completion with cross-department teams.
• Conduct property tours to promote facilities and services.

Skills

Verbal & written communication

Problem solving

Organizational skills

Time management

Self-starter

Attention to detail

Team player

Tools

Marriott CI experience

Job description

Fairfax Marriott at Fair Oaks
11787 Lee Jackson Memorial Hwy
Fairfax, VA 22033, USA

Description

• Generate contracts and BEO’s in support of Catering Managers.
• Support daily distribution of BEO’s, reader boards and change logs.
• Email correspondence directed by managers as needed.
• Maintenance of computer data for Sales Department including updating and troubleshooting.
• Prepare and process purchase orders and check requests.
• Handles negotiations with meeting planners and generate Banquet Event Orders based on agreed contractual terms.
• Maintain excellent working relationship from initial lead call through follow up solicitation and maintain contact with all support departments, including banquets and functions room departments until event conclusion.
• Conduct property tours to promote facilities and services.

MINIMUM REQUIREMENTS

• Minimum 1-2 years hotel experience preferred; front desk experience highly desirable.
• Excellent verbal and written communication skills including leading and participating in formal presentations.
• Effective problem-solving skills.
• Strong organizational skills with the ability to handle multiple tasks in a fast-paced environment.
• Ability to work with little or no supervision and be a self-starter.
• Marriott CI experience strongly preferred.
• Ability to exercise discretion and maintain confidential information.
• Strong attention to detail and excellent time management skills.

Qualifications

Behaviors

Preferred

Team Player

: Works well as a member of a group

Loyal

: Shows firm and constant support to a cause

Innovative

: Consistently introduces new ideas and demonstrates original thinking

Functional Expert

: Considered a thought leader on a subject

Enthusiastic

: Shows intense and eager enjoyment and interest

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

: Devoted to a task or purpose with loyalty or integrity

Motivations

Self-Starter

: Inspired to perform without outside help

Flexibility

: Inspired to perform well when granted the ability to set your own schedule and goals

Ability to Make an Impact

: Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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