Sales Assistant to Partner

David Zwirner; New York (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Premier Access

Staff-driven projects

Competitive Benefits Package

Job summary

David Zwirner seeks a full-time Sales Assistant to work alongside a Partner. The role involves administrative duties, liaising with curators, artists and clients, and supporting with roster management and gallery exhibitions.

Strong writing, time management, and knowledge of contemporary art are required. The position is Monday–Friday, 10am–6pm, with overtime eligibility and comprehensive benefits.

Qualifications

• 2-3 years in an assistant or administrative role at a gallery.
• Experience supporting senior leadership with calendar management and travel.
• Strong written and verbal communication with excellent organizational skills.

Responsibilities

• Support Partner with roster of artists and galleries’ estates, exhibitions, press, and client communications.
• Monitor artist schedules, manage checklists, loans, and exhibitions globally.
• Provide broad sales support including creating offers, client viewings, and post-sale tasks like invoices and shipping.
• Coordinate across departments for photography, provenance, and documentation of artworks.
• Organize Partner’s calendar, travel, expenses, inbox, and daily priorities.
• Liaise with multiple departments to manage exhibitions, art fairs, viewings, and press packets.

Skills

Administrative support

Calendar management

Travel coordination

Communication

Multitasking

Art knowledge

Job description

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing over seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary markets, David Zwirner has helped foster the careers of some of the most influential artists today.

Who will work well with us:

• The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn.
• We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, and those wanting to learn and grow within the industry, to apply.

About the Opportunity

Sales Assistant to Partner | $60k paid hourly, overtime eligible

David Zwirner seeks a full-time Sales Assistant to work alongside one of the gallery's Partners. The Sales Assistant will fulfill administrative assistant duties as well as liaise with curators, artists, and clients for the Partner.

Superior writing skills, the ability to time-manage and meet deadlines, and a thorough working knowledge of contemporary art are required. This position will involve significant contact with artists, estates, foundations, and long-time clients and other art industry professionals; therefore, discretion and poise are essential. This position will be scheduled to work on Monday - Friday, 10am - 6pm.

Candidates must be diligent, extremely organized, and possess excellent time management and communication skills.

What you’ll do:

Support Partner with roster of artists:

• Assist with general artist management of artists’ studios and estates, with exhibitions, requests, press, image requests, general studio requests, events, appraisals and artist care.
• Monitor all artists’ solo/group exhibitions, both domestic and international, manage checklists and loans.
• Support with gallery exhibition planning globally.
• Liaise with other gallery staff regarding all aspects of inventory & exhibition management: production, shipping, framing, photography, research, etc.
• Create and manage client lists for exhibition previews/dinners, support Partner during openings.

Provide broad sales support to Partner:

• Manage Partner's sales, help create sales offers, coordinate and prepare for client viewings and prepare insurance appraisals.
• Conduct post-sale tasks including preparing invoices and coordinating shipping.
• Manage the Partner's secondary market consignments, prepare consignment and contract agreements; liaise with clients on cataloging and research materials, and create presentations for client offers and significant works.
• Work across departments to ensure secondary market artworks have photography, provenance and all other relevant documentation.

Provide all administrative support including:

• Daily management of Partner’s calendar, agendas, to-do list and help set daily priorities and goals. Prepare travel arrangements, itineraries, appointments and expenses.
• Responsible for organizing the Partner's inbox, and staying on top of all communication requests.
• Liaise frequently with multiple departments within the gallery to oversee projects such as exhibition and art fair booth models, gallery exhibition checklists, online viewing rooms, sales previews, and press packets, among others.

What we would like you to have:

• 2-3 years in an assistant or administrative support role at a gallery.
• Experience supporting senior leadership with calendar management and travel itinerary.
• Detail oriented with experience in managing upwards.
• Strong multi-tasking skills with the ability to prioritize and anticipate needs as well as organisational skills.
• Strong written and verbal communication skills with the ability to work cross-departmentally.
• Strong interest in sales.
• Passion for and knowledge of contemporary art.
• Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
• Staff-driven projects and fundraising initiatives. This includes David Zwirner's commitment to Galleries Commit .
• Competitive Benefits Package!

Please submit a resume and cover letter, and be prepared to provide three (3) professional references upon request.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.

If you need assistance in applying to a role, you may reach out to [e-mail]. No calls or walk-ins will be considered for positions at David Zwirner.