Sales Assistant; Assistant to Director

Gagosian; Beverly Hills (CA); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits (HSAs)

401(k) with company match

Employee discount on Gagosian products

Job summary

Gagosian seeks a highly organized Sales Assistant to support the Sales Director at the Beverly Hills gallery. The role involves heavy calendar management, travel logistics, client liaison, and execution of sales offers, exhibitions, and post-sale tasks.

The ideal candidate thrives in a fast-paced, client-facing art environment with strong communication, organizational skills, and the ability to manage multiple priorities. Proactive, discreet, and collaborative team player traits are essential.

Qualifications

• BA and/or MA in Art History or a related field.
• 2+ years supporting a Sales Director or similar in a contemporary art setting preferred.
• Interest in sales and working with artists.
• Flexible schedule with ability to work additional hours as needed.
• Excellent written and verbal communication skills.
• High level of organization and attention to detail.
• Self-starter who can work independently and collaboratively.

Responsibilities

• Provide administrative, logistical, and heavy calendar management support, including travel planning and expense reports.
• Support Director's schedule and liaise with gallery colleagues across departments.
• Assist sales efforts by formulating, sending, and tracking sales offers.
• Manage client relationships, including post-sale tasks and invoicing.
• Coordinate client viewings and assist with exhibitions.
• Maintain client, artwork, and exhibition records and documentation.
• Prepare presentations and correspondence for the Director.
• Support VIP gift orders and tailored acknowledgments.
• Handle ad hoc projects and general administrative duties.

Skills

Communication skills

Organizational efficiency

Independent worker

Team collaboration

Attention to detail

Education

BA/MA in Art History

Tools

Microsoft Office

Excel

Word

Adobe Photoshop

Google Workspace

Database management

Job description

Gagosian is seeking a highly organized, detail-oriented Sales Assistant; Assistant to Director to join its Beverly Hills team.

This role provides critical administrative, operational, and sales support to a Sales Director, working closely across sales and artist liaison, to ensure the seamless execution of exhibitions and client engagement initiatives.

The ideal candidate is proactive, discreet, and thrives in a fast-paced, client-facing environment, with a strong interest in contemporary art, gallery operations, and developing within a sales capacity.

As Sales Assistant; Assistant to Director, this individual will communicate regularly with clients, artists, studio representatives, and curators; therefore, discretion, professionalism, and poise are essential. This position requires excellent communication skills, strong organizational abilities, and the capacity to manage multiple priorities with efficiency and sound judgment.

Duties include but not limited to

• Providing administrative, logistical, and heavy calendar management support, including scheduling complex international travel, building itineraries and managing expense reports
• Providing general assistance, structure and organization to the Director's schedule and workflow in all sectors of their responsibilities, as well as liaising with gallery colleagues
• Providing sales support to the Director, which involves formulating, sending, and responding to sales offers
• Managing day-to-day client relationships, acting as the liaison between clients and the gallery. This includes executing and tracking consignment agreements, preparing insurance appraisals, and coordinating post-sales tasks, such as invoicing and artwork shipments, with various departments
• Coordinating client viewings, ensuring that they have a positive and seamless experience with the gallery
• Assist the Director in coordinating and executing exhibitions
• Managing contact lists for exhibitions, dinners, and events, and supporting the Director during openings
• Managing and tracking event invitations for the Director's clients, aligning outreach with individual collecting interests
• Maintaining accurate records and documentation related to clients, artworks, and exhibitions
• Preparing presentations, documents, and correspondence on behalf of the Director
• Managing and tracking gift orders and tailored acknowledgments for VIP clients
• Anticipating the needs of the Director and proactively managing priorities in a fast-paced environment
• Maintaining order in the Director's office including sorting and filing of incoming electronic and hard copy mail
• Ad hoc projects and administrative support as requested

Qualifications for this role

• BA and/or MA in Art History or a related field
• 2+ years of experience supporting a Sales Director or similar role at a contemporary art gallery or auction house strongly preferred. Internship experience is not included
• A working knowledge of and passion for modern and contemporary art
• An interest in sales and working with artists
• A flexible schedule, with availability to work additional hours as needed to meet business demands
• Excellent written and verbal communication skills
• Ability to work quickly and accurately, with a keen eye for detail
• Highly organized and efficient, with the ability to manage a heavy workload
• A self-starter with the ability to work independently, while also being an enthusiastic and collaborative team player
• Proficiency in using PCs, Microsoft Office suite (including Excel and Word), Adobe Photoshop, Google Suite, and database management

Benefits and perks

• Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan.
• MetLife pet insurance
• A 401(k) retirement savings plan with a company match
• Employee discount on Gagosian products and publications
• Corporate memberships to museums
• Pre-tax flexible spending, dependent care, and commuter benefits

Position Type

Full-Time/Regular/Non-Exempt/Salaried position with overtime.

The position schedule is on-site, Monday-Friday, 9:30am-6pm, with the ability to work additional hours based on business needs.

We are an Equal Opportunity Employer M/F/D/V, committed to ensuring that all current and prospective employees are afforded equal opportunities.