Sales Assistant to Senior Director

David Zwirner; New York (NY); On-site; USD 55,000 - 110,000; Full time

Benefits offered by this job

Premier Access

Museum memberships

Summer Fridays

PTO

401K savings plan

Job summary

David Zwirner Inc. seeks a full-time Sales Assistant to support a Senior Director. The ideal candidate will have a BA or BSc, and at least two years related experience or the equivalent.

Superior writing skills, the ability to time manage and meet deadlines, and a thorough working knowledge of contemporary art are required. This position will involve significant contact with artists and long time clients and other art industry professionals, therefore discretion and poise are essential.

Qualifications

• 2–3 years in an assistant or administrative support role at a gallery.
• Experience supporting senior leadership with calendar management and travel itinerary.
• Detail-oriented workflow with experience in managing upwards.
• Strong multi-tasking skills with the ability to prioritize and anticipate needs.
• Strong written and verbal communication skills with the ability to work cross-departmentally.
• Passion for and knowledge of contemporary art.

Responsibilities

• Respond to all artists and artist studio needs, communicating with external contacts, etc.
• Monitor all artists’ solo/group exhibitions, both domestic and international, manage checklists and loans.
• Liaise with other gallery staff regarding all aspects of inventory & exhibition management: production, shipping, framing, photography, research, etc.
• Assist the Director in sending out and monitoring offers, work with the marketing department to obtain images, provenance, press packs, and all other relevant documentation for offers.
• Manage Director’s sales, follow up on invoices, and prepare insurance appraisals.
• Manage Director’s secondary market consignments, prepare consignment and contract agreements; liaise with clients on cataloging and research materials, and create presentations for client offers and significant works.
• Prepare insurance appraisals and valuations for incoming consignments.
• Provide sales support as needed (viewings, offers, previews).
• Create and manage client lists for exhibition previews/dinners, and support the Director during openings.
• Organize the Director's schedule, plan and book travel, keep track of meetings, and create expense reports.
• Responsible for organizing the Director’s inbox and staying on top of all communication requests.

Skills

Assistant or admin support

Calendar management

Travel itinerary planning

Detail-oriented

Multitasking

Written and verbal communication

Knowledge of contemporary art

Education

BA or BSc

Job description

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary markets, David Zwirner has helped foster the careers of some of the most influential artists today.

Who will work well with us:

• The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn.
• We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, and those wanting to learn and grow within the industry, to apply.

About the Opportunity

Sales Assistant to Senior Director | $60k paid hourly, overtime eligible

David Zwirner Inc. seeks a full-time Sales Assistant to support a Senior Director. The ideal candidate will have a BA or BSc, and at least two years related experience or the equivalent.

Superior writing skills, the ability to time manage and meet deadlines, and a thorough working knowledge of contemporary art are required. This position will involve significant contact with artists and long time clients and other art industry professionals, therefore discretion and poise are essential.

What you’ll do:

• Respond to all artists and artist studio needs, communicating with external contacts, etc.
• Monitor all artists’ solo/group exhibitions, both domestic and international, manage checklists and loans.
• Liaise with other gallery staff regarding all aspects of inventory & exhibition management: production, shipping, framing, photography, research, etc.
• Assist the Director in sending out and monitoring offers, work with the marketing department to obtain images, provenance, press packs, and all other relevant documentation for offers.
• Manage Director’s sales, follow up on invoices, and prepare insurance appraisals.
• Manage Director’s secondary market consignments, prepare consignment and contract agreements; liaise with clients on cataloging and research materials, and create presentations for client offers and significant works.
• Prepare insurance appraisals and valuations for incoming consignments.
• Provide sales support as needed (viewings, offers, previews).
• Create and manage client lists for exhibition previews/dinners, and support the Director during openings.
• Organize the Director's schedule, plan and book travel, keep track of meetings, and create expense reports.
• Responsible for organizing the Director’s inbox and staying on top of all communication requests.

What we would like you to have:

• 2-3 years in an assistant or administrative support role at a gallery.
• Experience supporting senior leadership with calendar management and travel itinerary.
• Detail-oriented workflow with experience in managing upwards.
• Strong multi-tasking skills with the ability to prioritize and anticipate needs.
• Strong written and verbal communication skills with the ability to work cross-departmentally.
• Passion for and knowledge of contemporary art.

What you will love about David Zwirner (benefits):

• David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, and Consignments.
• Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
• Staff-driven projects and fundraising initiatives. This includes David Zwirner's commitment to Galleries Commit.
• Benefits! Flexible workplace and commuter benefits, corporate memberships to museums, including the Whitney, MOMA, and others. Summer Fridays, generous PTO and leave, and family medical, dental, and vision benefits. 401K savings plan with automatic employer contributions.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.