Sales Assistant

VisitNorfolk; Norfolk (VA); Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company matching

Flexible Spending Account

Job summary

VisitNorfolk is seeking a proactive Administrative Assistant to provide principal support to assigned Sales Managers in Norfolk, VA. The role emphasizes organization, accuracy, and efficient handling of communications, meetings, and travel arrangements.

You will assist with budgeting tasks, invoices, and purchase orders, manage department records, and maintain merchandise inventory. Hybrid schedule and full-time employment with competitive benefits are offered.

Qualifications

• Proficient in Excel and Word; able to create reports and graphs.
• Ability to learn Canva, Adobe and Simpleview quickly.
• Strong written and verbal communication with high attention to detail.
• Organized, accurate, and able to multi-task in a fast-paced environment.

Responsibilities

• Performs general secretarial functions and assists Sales Manager(s) in day-to-day operations.
• Manages daily correspondence, meeting planning and travel arrangements for Manager(s).
• Monitors department budget, prepares invoices, check requests and purchase orders.
• Maintains VisitNorfolk Sales Department merchandise including estimates, orders, inventory and requests.
• Maintains organized file system (paper and electronic) for department.

Skills

Attention to detail

Multitasking

Written communication

Tools

Excel

Word

Canva

Adobe

Simpleview

Job description

Position Summary:VisitNorfolk is looking for a proactive, self-motivated, well-organized, and detail-oriented Administrative Assistant to provide principal support to assigned Sales Managers.

Responsibilities include:

• Performs general secretarial functions and assists Sales Manager(s) in day-to-day operations of the department.
• Handles daily correspondence, meeting planning and travel arrangements for Manager(s). Prioritizes and distributes all incoming correspondence, faxes and general mail for Manager(s).
• Monitors all aspects of the department budget, including preparation of invoices, check requests and purchase orders, verification of expenditures against line items, adjusting of accounts and updating Manager(s) on a monthly basis.
• Maintains VisitNorfolk Sales Department merchandise including, estimates, orders, inventory and requests.
• Maintains organized file system (paper and electronic) for department, including accounting records.

Qualifications:

• Excellent knowledge and functionality in use of office computer software including Excel and Word; Ability to create reports, graphs, etc.; Ability to quickly learn industry related computer software such as Canva, Adobe, and Simpleview.
• Ability to work with managers long distance via email and phone on a regular basis.
• Work requires high degree of accuracy, good judgment, excellent oral, proofreading, written communication skills and strong attention to details.
• Good organizational skills and ability to multi-task; Ability to meet deadlines; Ability to work in a fast pace environment.

About us:VisitNorfolkis a non-profit that positively promotes the City of Norfolk’s unique experiences and expansive amenities to residents and visitors as the best city of its kind to start, study, and stay.

Benefits of working at VisitNorfolk

• Comprehensive Health, Dental, and Vision plans
• 401(k) retirement plan with company matching
• Flexible Spending Account options
• Voluntary Benefits options

In addition to our optional benefits, all full-time employees enjoy:

• Generous PTO banks (starting with 23 days earned in the 1 st year), 14 paid holidays, and flexible scheduling options all lend to a work/life balance
• Company paid-for for training opportunities and certifications
• Hybrid work options
• Paid parking
• Company sponsored short-term, long-term, and life insurance
• Engaging company events such as team building activities, annual family Tides game, end of year celebration, and quarterly Adopt a Spot cleanups
• Numerous opportunities to explore and enjoy all that Norfolk has to offer!

Salary Range: $40,000.00 To $45,000.00 Annually