Sales Assistant

Clear Channel Outdoor; Milwaukee (WI); On-site; USD 32,000 - 48,000; Full time

Job summary

Clear Channel Outdoor is seeking a Sales Assistant to support the sales function by partnering with branch, sales and marketing leadership and Account Executives. This role oversees internal processes related to account management and campaign activation.

The position involves CRM administration, proposal support, reporting, billing collaboration, and cross-department coordination to ensure efficient campaign deployment.

Qualifications

• Bachelor’s degree or equivalent combination of education, training, experience, or military experience.
• Minimum two years supporting a sales function or related work experience.
• 2-3 years of experience supporting sales preferred.
• Competent in Microsoft software applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Support Account Executives with CRM, Salesforce administration, account setup and report preparation.
• Assist in proposal creation, RFP generation, editing, and output using Proposal+ and internal systems.
• Assist marketing and sales leadership with research and reporting for client prospecting and cold calling.
• Prepare campaign documents including contracts, posting instructions, and commission coversheets.
• Review and resolve billing and accounts payable issues with the finance team.
• Generate and distribute sales, renewal, and ad hoc reports.
• Assist sales team with internal requests, expense reports, and other admin tasks.
• Field inbound sales calls and provide callback information to sales leadership.
• Coordinate with branch and corporate departments (Real Estate, Marketing, HR, Tech, Finance).
• Support leadership with contests, team communications, and presentation materials.
• Manage general office administration (phones, supplies, files, bulletin boards).
• Other duties as assigned.

Skills

Microsoft Office

Learning mindset

Education

Bachelor's degree

Tools

Salesforce

Proposal+

Job description

Clear Channel Outdoor

Job Summary:

The Sales Assistant supports the sales function by partnering with branch, sales and marketing leadership and the Account Executives. This role oversees internal processes associated with account management and campaign activation.

Job Responsibilities:

• Support Account Executives with CRM, (Salesforce) administration, account set up, hold management, and report preparation.
• Assist in proposal creation, RFP generation, editing, and output utilizing Proposal+ software and other internal systems.
• Assist marketing and sales leadership with research and reporting for Account Executive client prospecting and cold calling.
• Prepare campaign documents including but not limited to space and production contracts, posting instructions for both printed and digital creative assignments, commission coversheets, billing action forms, etc.
• Review and resolve billing and accounts payable issues in collaboration with the finance team.
• Generate and distribute sales, renewal, and ad hoc reports.
• Assist the sales team with internal requests from other departments, expense reports, and other administrative tasks.
• Field inbound sales calls and provide sales leadership with call back information.
• Coordinate, back up, and liaise with other branch and corporate departments, e.g., Real Estate, Marketing, Human Resources, Technology, Operations, Ad Operations, and Finance.
• Support sales leadership with contests, team communications, and presentation materials.
• Manage general office administration e.g., answer phones, order supplies, shipping, maintain files, update bulletin boards, etc.
• Other duties as assigned.

Job Qualifications:

Education and Certifications

• Bachelor’s degree or equivalent combination of education, training, experience, or military experience.

Work Experience

• Minimum two years supporting a sales function or related work experience.
• 2-3 years of experience supporting sales preferred.

Skills

• Competent in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint).
• Willing to learn internal programs and systems to the level of fluency.

Competencies

• Achievement Orientation: Focusing efforts on achieving high quality results consistent with the organization’s standards.
• Adaptability: Adapts in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.
• Attention to Detail : Working in a conscientious, consistent, and thorough manner.
• Collaborating with Others: Working together with others in a cooperative and supportive manner to achieve shared goals.
• Fostering Communication: Listens and communicates openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.
• Planning and Organizing: Reaches goals that are central to organizational success by making and following plans and allocating resources effectively.

Physical Demands

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands.
• Employee must have the ability to see written documents, computer screens, and to adjust focus.
• This job is performed in a temperature-controlled office environment.

Location

Pewaukee, WI: 908 Silvernail Rd, 53072

Position Type

Regular

Our organization participates in E-Verify.

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.