Sales Assistant

Clear Channel Outdoor Holdings, Inc.; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

401(k) retirement plan

Paid time off

Job summary

Clear Channel Outdoor is seeking a Sales Assistant in Miami to support the sales function by partnering with branch, sales and marketing leadership and Account Executives. The role oversees internal processes for account management and campaign activation.

The position requires at least a bachelor's degree or equivalent and 2+ years supporting a sales function, with proficiency in Microsoft Office and Salesforce. Strong organizational and communication skills are essential for success.

Qualifications

• Bachelor's degree or equivalent combination of education, training, experience, or military experience.
• 2–3 years of experience supporting a sales function preferred; minimum two years required.
• Competencies include achievement orientation, adaptability, attention to detail, collaboration, communication, and planning/organizing.

Responsibilities

• Support Account Executives with CRM, Salesforce administration, account setup, hold management, and report prep.
• Assist in proposal creation, RFP generation, editing, and output using Proposal+ and internal systems.
• Assist marketing and sales with research and reporting for client prospecting and cold calling.
• Prepare campaign documents including contracts, posting instructions, and billing forms.
• Review and resolve billing and accounts payable issues with finance.
• Generate and distribute sales, renewal, and ad hoc reports.
• Assist sales team with internal requests from other departments and admin tasks.
• Field inbound sales calls and provide callbacks to leadership.
• Coordinate with branch and corporate departments (Real Estate, Marketing, HR, Tech, Ops, Ad Ops, Finance).
• Support leadership with contests, communications, and presentations.
• Manage general office administration tasks.

Skills

Attention to detail

Communication

Adaptability

Planning and organizing

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Salesforce CRM

Proposal+ software

Microsoft Office

Job description

Clear Channel Outdoor Job Summary: The Sales Assistant supports the sales function by partnering with branch, sales and marketing leadership and the Account Executives. This role oversees internal processes associated with account management and campaign activation.

Job Responsibilities:

• Support Account Executives with CRM, (Salesforce) administration, account set up, hold management, and report preparation.
• Assist in proposal creation, RFP generation, editing, and output utilizing Proposal+ software and other internal systems.
• Assist marketing and sales leadership with research and reporting for Account Executive client prospecting and cold calling.
• Prepare campaign documents including but not limited to space and production contracts, posting instructions for both printed and digital creative assignments, commission coversheets, billing action forms, etc.
• Review and resolve billing and accounts payable issues in collaboration with the finance team.
• Generate and distribute sales, renewal, and ad hoc reports.
• Assist the sales team with internal requests from other departments, expense reports, and other administrative tasks.
• Field inbound sales calls and provide sales leadership with call back information.
• Coordinate, back up, and liaise with other branch and corporate departments, e.g., Real Estate, Marketing, Human Resources, Technology, Operations, Ad Operations, and Finance.
• Support sales leadership with contests, team communications, and presentation materials.
• Manage general office administration e.g., answer phones, order supplies, shipping, maintain files, update bulletin boards, etc.
• Other duties as assigned.

Job Qualifications:

• Education and Certifications: Bachelor's degree or equivalent combination of education, training, experience, or military experience.
• Work Experience: Minimum two years supporting a sales function or related work experience. 2-3 years of experience supporting sales preferred.
• Skills: Competent in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint). Willing to learn internal programs and systems to the level of fluency.
• Competencies:
  • Achievement Orientation: Focusing efforts on achieving high quality results consistent with the organization’s standards.
  • Adaptability: Adapts in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.
  • Attention to Detail: Working in a conscientious, consistent, and thorough manner.
  • Collaborating with Others: Working together with others in a cooperative and supportive manner to achieve shared goals.
  • Fostering Communication: Listens and communicates openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.
  • Planning and Organizing: Reaches goals that are central to organizational success by making and following plans and allocating resources effectively.

Physical Demands:

• Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands.
• Employee must have the ability to see written documents, computer screens, and to adjust focus.
• This job is performed in a temperature-controlled office environment.

Location:

Miami, FL: 5800 NW 77th Ct, 33166

Position Type:

Regular

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status. Our organization participates in E-Verify.

As one of the largest and most innovative advertising platforms in the U.S., we're redefining the power of OOH media with cutting-edge creativity, impactful digital billboards, advanced data analytics, and measurement solutions. But what truly sets us apart is our people. Our employees describe Clear Channel Outdoor as a place where collaboration thrives, where teams explore solutions together, and, where the supportive culture created by coworkers fuels motivation and success. We believe in investing in our culture because we know that great business outcomes start with engaged, supported employees. Here, you'll find opportunities to grow your career, make a difference, and do meaningful work that creates a positive impact both inside and outside in the communities we serve. Joining our team means helping to push the boundaries of what's possible in Out-of-Home - and doing it in an environment where people, passion, and purpose come together to drive progress.

Benefits:

• Health, dental and vision plan options
• Spending and health savings accounts
• Employee assistance program
• Critical illness and accident insurance
• Life and disability insurance
• 401(k) Retirement with company match
• Paid time off
• Additional discount programs and benefits
• Identity theft protection
• Legal insurance
• Pet insurance
• Gym memberships
• Home and auto insurance

Professional Development Opportunities:

• Leadership development program
• Peer coaching
• Collaborative career development plans
• Training & development

As an equal opportunity workplace, we believe that being yourself enables us to deliver innovative advertising solutions while enhancing our communities. Our goal is to foster an inclusive environment where we celebrate you as you are, and value your growth and passion.

Know Your Rights

Clear Channel Outdoor is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please direct your inquiries to MyHR at 1-833-831-2089 or email us at [e-mail]. When you call this number to request an accommodation, you must have the information related to the specific position you are interested in (requisition number, job title, location, etc.).