Sales and Occupancy Tax Accountant

Mcr-Hotels; Coppell (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

MCR Hotels in Dallas Corporate Office is seeking a Sales and Occupancy Tax Accountant to ensure accurate and timely filings for a multi-state hospitality portfolio. You will compile data from PMS and GL, prepare returns, and assemble documentation for state/local audits.

The role requires strong Excel skills, attention to detail, and the ability to manage deadlines across multiple jurisdictions. Onboarding new properties and supporting year-end close are part of the role.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 1–3 years in accounting or tax, hospitality or multi-unit environments preferred.
• Strong Excel: pivot tables, lookup functions, reconciliation design.
• Detail-oriented with ability to meet fixed filing deadlines.
• Well-organized with audit-ready records.

Responsibilities

• Prepare and file sales, use, and occupancy tax returns monthly/quarterly/annually.
• Reconcile taxable revenue by property and jurisdiction using PMS/GL data.
• Maintain a filing calendar with due dates and exemption requirements.
• Support audits with documentation, schedules, and auditor responses.
• Monitor tax rate changes and update procedures accordingly.
• Onboard new properties with state/local tax registrations.
• Assist month-end/year-end close tasks related to tax accounts.

Skills

Bachelor's degree

1–3 years experience

Excel skills

Attention to detail

Organizational skills

Education

Bachelor's degree in Accounting or Finance

Tools

Sage Intacct

FloQast

PMS systems (Opera/Otelier)

USALI knowledge

Job description

Location: MCR Hotels (Dallas Corporate Office)

The Sales and Occupancy Tax Accountant is responsible for the accurate and timely preparation of sales and occupancy (transient/lodging) tax filings across a multi-unit hotel portfolio spanning multiple states and local jurisdictions. This role compiles supporting revenue and tax data from property management and accounting systems, prepares and files returns, and assembles documentation for state and local tax audits. This is a detail-intensive, deadline-driven role suited to someone comfortable navigating varied jurisdictional rules and maintaining organized, audit-ready records across a large multi-entity portfolio.

Key Responsibilities

• Prepare and file monthly, quarterly, and annual sales, use, and occupancy/transient lodging tax returns across all applicable states, counties, and municipalities in the portfolio.
• Compile and reconcile taxable revenue data by property and jurisdiction from PMS and general ledger sources (Sage Intacct) to support accurate filings.
• Maintain a jurisdiction-by-property filing calendar, tracking due dates, rates, exemptions, and registration requirements across the portfolio.
• Reconcile tax accrual and payable accounts each month as part of the close process; research and resolve variances between filed amounts and GL balances.
• Prepare and organize documentation and workpapers for state and local sales/occupancy tax audits, including revenue support, exemption certificates, and prior filings.
• Serve as a primary point of contact during audits, responding to auditor information requests and coordinating with property teams as needed.
• Monitor changes in state and local tax rates, rules, and nexus requirements, and update filing procedures accordingly.
• Track and process tax notices, assessments, and refund claims; escape significant exposure items to the Chief Accounting Officer.
• Support new property onboarding by registering entities with the appropriate state and local tax authorities.
• Assist with month-end and year-end close tasks related to tax accounts, including FloQast checklist items.
• Identify opportunities to streamline data collection and improve consistency of tax filing processes across the portfolio.

Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or related field (or equivalent experience).
• 1-3 years of accounting or tax experience, ideally in hospitality, multi-unit retail, or another multi-jurisdiction environment.
• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliation workbook design).
• High attention to detail with the ability to manage recurring deadlines across many jurisdictions and properties.
• Strong organizational skills and comfort maintaining well-documented, audit-ready records.

Preferred:

• Experience with sales, use, or transient occupancy/lodging tax filings across multiple states.
• Experience with hotel PMS systems (e.g., Opera, Otelier) and understanding of USALI revenue categories.
• Experience with Sage Intacct or a comparable multi-entity ERP.
• Exposure to FloQast or other close-management software.
• Experience supporting state or local tax audits.
• Prior experience in a multi-property or multi-entity hospitality, restaurant, or retail environment.