Sales Administrator

RobotLAB Inc.; Dallas (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading robotics integration firm in Dallas seeks a detail-driven Sales Administrative Assistant to support the sales team with quote creation, contract coordination, and administrative tasks. This full-time in-office role requires strong organizational skills and experience in sales administration. The candidate will ensure timely documentation in the CRM and assist with sales travel logistics. Join a fast-growing company at the forefront of robotics innovation, emphasizing collaboration and problem-solving.

Qualifications

• 2+ years of experience in sales administration or similar coordinator role.
• Comfort managing multiple priorities in a fast-moving environment.
• Experience creating quotes and routing approvals.

Responsibilities

• Create and revise customer quotes quickly and accurately.
• Maintain pricing templates and route pricing requests.
• Prepare order forms and coordinate contracts for signature.

Skills

Sales administration experience

Attention to detail

CRM familiarity

Strong communication skills

Tools

Salesforce

DocuSign

Adobe Sign

Job description

Role Summary

RobotLAB is looking for a highly organized, detail-driven Sales Administrative Assistant to support our Sales team by managing the day-to-day administrative workflow that keeps deals moving forward. This role is responsible for quote creation, pricing documentation, contract/order form coordination, vendor registration paperwork, and ensuring complete, accurate deal records in our CRM. You’ll also support sales travel logistics and trip coordination tied to meetings, demos, and customer visits.

*This is an In‑Office role. We do not offer remote or hybrid roles.*

Key Responsibilities

• Create and revise customer quotes quickly and accurately
• Maintain and use pricing templates; route pricing requests for the appropriate approvals
• Respond to internal requests related to pricing, documentation, and order status

Order Forms, Contracts & Documentation

• Prepare order forms and coordinate contracts for signature
• Track contract status and signatures; follow up to ensure timely completion
• Support vendor registration paperwork and required administrative forms
• Ensure deal documentation is complete and accurate in the CRM (quotes, approvals, order forms, contracts, key notes)
• Manage administrative requests from Sales and cross‑functional partners (docs, pricing, status checks)
• Keep organized records and ensure version control for documents and templates
• Partner with Sales and Operations to support clean handoffs and reduce bottlenecks

Success Measures (What “Good” Looks Like)

• Quotes delivered accurately and on time, with clean version control
• Pricing approvals routed correctly with minimal back‑and‑forth
• Contracts and order forms move through signature without delays
• CRM records are consistently complete and audit‑ready

Required Skills & Qualifications

• 2+ years of experience in sales administration, sales ops support, or a similar coordinator role
• Strong attention to detail and comfort managing multiple priorities in a fast‑moving environment
• Experience creating quotes, working with pricing templates, and routing approvals
• Experience supporting contracts/order forms and tracking signatures
• Comfortable working in a CRM (Salesforce experience is a plus)
• Strong communication skills and follow‑through (you close loops)
• High level of professionalism and discretion with internal and customer‑facing documents

Preferred Qualifications

• Experience supporting B2B sales teams, hardware/technology, or services organizations
• Familiarity with document tools (DocuSign/Adobe Sign), shared drive organization, and templated workflows

Work Style & Values

• You close loops, always follow through and communicate outcomes.
• You embrace structure but thrive on improving it.
• You’re motivated by progress, not perfection.
• You value collaboration between SDRs, Corporate, and Franchise teams.
• You bring consistency, reliability, and trust to every interaction – both within the team and with customers.
• You take ownership and pride in delivering excellence, while keeping a sense of fun and enthusiasm in what you do every day.

Why Join RobotLAB?

• Be part of a fast‑growing company at the forefront of robotics integration.
• Work alongside talented teams driving innovation in education, healthcare, hospitality, and enterprise automation.
• Contribute to a collaborative culture that values communication, problem‑solving, and growth.

Seniority level

Associate

Employment type

Full‑time

Job function

Sales, Administrative, and General Business

Industries

IT Services and IT Consulting