Sales Administrator

Applied Control; Centennial (AZ); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Profit sharing

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K

Job summary

Applied Control is seeking a Sales Administrator to provide essential administrative support to the sales team, manage CRM data, and coordinate customer communications. The role requires organization, attention to detail, and the ability to balance multiple priorities in a fast-paced environment.

You will prepare reports, maintain records, and assist with scheduling, travel, and related tasks. This full-time on-site position offers benefits and growth opportunities within a collaborative team.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience with general administrative support functions.
• Basic proficiency with Microsoft Office tools (Outlook, Word, Excel).
• Ability to learn CRM tools, order entry platforms, and reporting processes.
• Attention to detail and accuracy in data entry and documentation.
• Strong written and verbal communication with a customer focus.
• Organize tasks, manage time, prioritize work, and ask questions when needed.

Responsibilities

• Provide day-to-day administrative support to the sales team, including preparing documents and updating records.
• Enter and maintain customer, opportunity, order, and sales activity data in CRM systems.
• Communicate with customers by phone or email for status updates and follow-ups.
• Prepare, update, and distribute routine sales reports and meeting notes.
• Maintain organized records including contracts, pricing documents, and correspondence.
• Assist with scheduling, travel, expenses, and other administrative needs for the sales team.

Skills

Communication

Attention to detail

Time management

Organizational skills

CRM familiarity

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Outlook

Word

Excel

Job description

Position Summary

The Sales Administrator provides administrative and operational support to the sales team to help ensure a smooth, accurate, and responsive customer experience. This role is ideal for someone who is organized, detail-oriented, eager to learn, and comfortable supporting multiple priorities in a fast-paced environment. The Sales Administrator assists with customer communication, sales documentation, data entry, reporting, task tracking, travel arrangements and general sales support activities.

Key Responsibilities

• Provide day-to-day administrative support to the sales team, including preparing documents, updating records, organizing files, and assisting with follow-up activities.
• Enter and maintain accurate customer, opportunity, order, and sales activity information in company systems or CRM tools.
• Communicate with customers by phone or email to answer basic questions, gather missing information, provide order status updates, or direct inquiries to the appropriate team member.
• Prepare, update, and distribute routine sales reports, spreadsheets, meeting notes, and other administrative materials.
• Help maintain organized electronic and physical records, including customer files, contracts, pricing documents, and correspondence.
• Support scheduling, meeting preparation, travel coordination, expense documentation, and other administrative needs for the sales team.
• Assist with special projects, process improvements, sales campaigns, events, or customer-facing activities as assigned.
• Follow company policies, procedures, and quality standards while protecting confidential customer and business information.

Required Qualifications

• High school diploma or equivalent required; associate degree or coursework in business, communications, administration, or a related field preferred.
• Experience with general administrative support functions.
• Basic proficiency with Microsoft Office tools, including Outlook, Word, and Excel.
• Ability to learn company systems, CRM tools, order entry platforms, and reporting processes.
• Strong attention to detail and commitment to accuracy in data entry, documentation, and follow-up.
• Effective written and verbal communication skills with a professional and customer-focused approach.
• Ability to organize tasks, manage time, prioritize work, and ask questions when clarification is needed.
• Dependable, positive, and willing to learn new processes and responsibilities.

Preferred Skills and Attributes

• Interest in sales operations, customer service, business administration, or account support.
• Comfort working with spreadsheets, databases, and digital records.
• Ability to work collaboratively with sales representatives, customers, and internal support teams.
• Strong sense of ownership and follow-through on assigned tasks.
• Professional curiosity and willingness to learn about products, services, customers, and internal processes.

Key Competencies

• Organized & Detail-Oriented: Ensures accuracy across documents, data, and communication.
• CRM-Capable: Comfortable navigating systems, supporting users, and extracting basic insights.
• Proactive: Anticipates needs, identifies gaps, and takes initiative ahead of requests.
• Confidential & Professional: Supports executive-level operations with discretion.
• Collaborative: Works effectively across teams and functions.

Sales Administrator Working Conditions:

Includes working primarily in an office setting, with occasional assignments outside the office. This position may require a flexible schedule if there are training events or customers in the building on an occasional basis. The role is a full-time onsite position.

Physical Requirements:

Sitting, standing, walking, talking, hearing, seeing, bending, stooping, lifting & carrying. Ability to sit for extended periods of time working on a PC. Ability to reach frequently with both hands and arms and operate standard office equipment. Ability to lift boxes of moderate weight (+/- 20 to 25 pounds) and carry them short distances.

This role resides on-site in Centennial Colorado.

Sales Administrator Compensation:

$24-$27/hr. This position is eligible to participate in the profit-sharing program and standard employee benefits including Medical, Dental, Vision, Life, 401K, and supplemental insurances.

Sales Administrator Benefits:

Health, Dental, Vision, Life, AD&D, Flexible Spending Accounts, Health Savings Account, 401(k) plan with employer match, Paid Holidays and Paid Time Off (PTO).

About Us:

Applied Control believes that each job function makes a significant contribution to our success. The assigned responsibilities should not limit that contribution. Therefore, this position description is designed to outline primary duties, qualifications, and job scope but not limit the incumbent or the company to only the work identified. We expect that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

At Applied Control, employees enjoy a collaborative, team environment where we celebrate success and recognize and reward accomplishments. Our expertise is backed by Emerson, a leader in global manufacturing and technology. With a team of highly skilled individuals developing unique cost-saving solutions for our clients in oil & gas, refining, power, life science, mining, chemical, food & beverage, and alternative fuels, we help the world run more efficiently.

Applied Control is an Equal Opportunity Employee

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.