Sales Administrative Assistant | Omni Corpus Christi Hotel

Omni Hotels & Resorts; Corpus Christi (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Equal opportunity employer

Job summary

Omni Corpus Christi Hotel is seeking an administrative assistant to support the Sales and Marketing team with clerical duties, correspondence, and data entry. Based in Corpus Christi, you will help keep deadlines, organize materials, and communicate clearly with managers.

This role emphasizes accuracy, strong computer skills (MS Word, Excel, Publisher), and the ability to work independently or with others in a fast-paced hospitality environment at Omni Hotels & Resorts.

Qualifications

• Must be able to work alone as well as work well with others.
• Must have good communication skills.
• Must be extremely computer savvy (Microsoft Word, Publisher, Outlook, Express, Excel).
• Previous knowledge of Delphi, Opera and Synergy preferred.
• Must have good organizational skills.

Responsibilities

• Schedules and prioritizes workload to meet deadlines of all managers.
• Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
• Maintains reader files prints door cards.
• Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.
• Checks own mailbox in the morning and afternoon.
• Answers calls to sales office by third ring.
• Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)
• Enters group information (sites, resumes) in Access.
• Enters work orders in Synergy as directed by managers.
• Assists unassigned managers as needed.
• Updates bulletin boards on assigned months.
• Gathers materials and mails packages to clients as necessary.
• Takes detailed inquiry leads and submits to appropriate manager.
• Inputs amenities into for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
• Processes outgoing mail.
• Covers for reception during lunch.
• Takes minutes at committee/assistant meetings as directed.
• Participates in schedule rotation for late coverage on days the office closes early.

Job description

Omni Corpus Christi Hotel

Experience stunning bay or city views at the Omni Corpus Christi Hotel, located in the heart of the Marina District. Enjoy resort-style amenities like a heated indoor/outdoor pool, full-service dining, and wellness services all just minutes from top attractions like the Texas State Aquarium and USS Lexington. Whether you're here for a beach getaway, fishing adventure, or a special event, our 24,000 square feet of event space and 465 well-appointed rooms make it easy to relax and recharge. Discover coastal charm and elevated hospitality at Omni Corpus Christi.

What truly sets us apart is our team. We foster a culture that values learning, growth, and inclusivity, offering opportunities for advancement and a workplace where everyone can thrive. Full-time associates enjoy a comprehensive benefits package—and the greatest benefit of all: the opportunity to grow.

Overview

Handles all administrative duties required by the Sales and Marketing Divisions in order to provide superior services to our guests.

Responsibilities

• Schedules and prioritizes work load to meet deadlines of all managers.


• Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.


• Maintains reader files prints door cards.


• Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.


• Checks own mailbox in the morning and afternoon.


• Answers calls to sales office by third ring.


• Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)


• Enters group information (sites, resumes) in Access.


• Enters work orders in Synergy as directed by managers.


• Assists unassigned managers as needed.


• Updates bulletin boards on assigned months.


• Gathers materials and mails packages to clients as necessary.


• Takes detailed inquiry leads and submits to appropriate manager.


• Inputs amenities into for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)


• Processes outgoing mail.


• Covers for reception during lunch.


• Takes minutes at committee/assistant meetings as directed.


• Participates in schedule rotation for late coverage on days the office closes early.

Qualifications

• Must be able to work alone as well as work well with others.


• Must have good communication skills.


• Must be extremely computer savvy (Microsoft Word, Publisher, Outlook, Express, Excel).


• Previous knowledge of Delphi, Opera and Synergy preferred.


• Must have good organizational skills.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.