Sales Administrative Assistant

Talentify; Venice (FL); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) match

Paid time off

Job summary

Equity Lifestyle Properties in Venice, FL is seeking a Sales Administrative Assistant to support the sales and marketing teams and deliver exceptional service to customers and residents. The role involves greeting clients, processing home closings, maintaining records, and coordinating communications across the community.

The position requires strong communication, detail orientation, and proficiency with Microsoft Office.

Qualifications

• Strong customer service skills and professional demeanor.
• Excellent written and verbal communication with customers, residents and team members.
• Detail oriented with strong organizational and multitasking abilities.
• Proficiency in Microsoft Office and basic math for calculations and record keeping.
• Ability to work weekends on a regular basis.
• Proactive and collaborative with a positive attitude.

Responsibilities

• Greet customers and residents in a professional, friendly manner.
• Process and close home transactions following company plans.
• Manage and record communications and follow-ups with customers.
• Monitor daily customer traffic and assist with marketing materials and tracking.
• Maintain inventory and generate accurate reports for sold/available homes.
• Capture photos/videos of homes for marketing use and coordinate with teams.

Skills

Customer service

Interpersonal communication

Written communication

Verbal communication

Detail oriented

Mathematical skills

Team player

Problem solving

Deadline driven

Windows/Office proficiency

Tools

Microsoft Office

Excel

Outlook

Job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!

ELS is hiring for the position of Sales Administrative Assistant in Venice, Florida.

What you’ll do:

The Administrative Assistant supports the sales and marketing efforts of the community and provides exceptional service to our customers and residents. Our team is highly collaborative and works together towards a common goal.

Your job will include:

• Greeting customers and residents in a professional and friendly manner.
• Processing and closing homes in accordance with company business plans.
• Adhering to the company’s selling philosophy when serving our customers while utilizing all selling and organizational tools provided.
• Providing timely and consistent follow-through with current customers from initial contact to after closing. Records must be maintained of all communication.
• Monitoring and recording daily customer traffic utilizing company designated tracking tools and sending “Thank You” notes to all potential customers along with continued follow up.
• Accomplishing required administrative tasks accurately, expertly, and in a timely manner, while handling priorities.
• Creating sales agreements which may include calculation of sales tax and monthly payment plans as well as running credit checks.
• Maintaining and regularly monitoring the company’s internal inventory software program to ensure all available and sold homes in the community are accurate.
• Taking photographs and videos of homes for use in various marketing sources.
• Attending regular rally meetings to review sales and marketing strategies.
• Maintaining open communications with all community and regional team members.
• Auditing all marketing materials and maintaining digital marketing sources.
• Maintaining a list of current available homes daily including tracking new home arrivals.
• Organizing and maintaining files and ordering office supplies.
• Researching and implementing company sponsored activities.
• Attending and participating in training programs and seminars as required.
• Delivering various communications to customers or residents, as needed.
• Performing other duties as assigned by manager.

Experience & skills you need:

• Strong customer service skills.
• Strong interpersonal, written, and verbal communication skills when interacting with potential customers, sales leadership, and the operations team.
• Positive attitude, self-motivated, resourceful, professional, and capable of achieving deadlines and goals.
• Strong math skills and the ability to calculate figures and amounts such as discounts, interest, and commissions.
• Ability to work in a fast paced and team-centered environment.
• Ability to work weekends on a regular basis.
• Ability to problem solve and be detail oriented.
• Understand and follow company established policies and procedures.
• Enjoy collaborating, being a team player with a strong work ethic, accepting constructive feedback, and following directions from a manager.
• Committed to self-development of sales, marketing, and technological advancements.
• Ability to use the Microsoft Office suite of products including Outlook and Excel.
• You have a valid driver's license and a clean driving record. This is required.

In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.

We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.

As an Equal Opportunity Employer, we welcome and thank all applicants.