Administrative Assistant

Talentify; Ocala (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental and vision plans

401(k) employer match

Paid vacations, holidays and sick time

Job summary

Equity Lifestyle Properties (ELS) in Ocala, Florida, is hiring for an Administrative Assistant. You will greet guests, support property operations, and collaborate with regional staff to uphold the company’s quality and professionalism.

The role requires 1+ year of office experience, strong communication and organizational skills, meticulous attention to detail, and proficiency with Word/Excel or accounting systems. A flexible schedule including weekends is expected.

Qualifications

• High school diploma or equivalent required.
• 1+ year of office experience preferred.
• Strong communication and organizational skills are essential.
• Meticulous attention to detail is required.
• Proficiency with computers, especially Word/Excel and accounting systems, is preferred.
• Willingness to work a flexible schedule, including weekends.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with property and regional staff.
• Work with management to represent the company’s quality and professionalism.
• Process accounts payable in the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone to support property staff.
• Run errands and deliver communications as needed.
• Perform other miscellaneous duties as assigned.

Skills

Strong communication skills

Organizational skills

Attention to detail

Flexibility to work weekends

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Automated accounting systems

Job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!

ELS is hiring for the position of Administrative Assistant in Ocala, Florida.

What you’ll do:

The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.

Your job will include:

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform other miscellaneous duties as assigned.

Experience & skills you need:

• High school diploma, or the equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.

We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.

As an Equal Opportunity Employer, we welcome and thank all applicants.