Sales Administrative Assistant

DeLallo; Town of Mount Pleasant (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Full Time position

Paid vacation / vacation pay

Health, dental, vision coverage

401K with company-match

Monthly catered meals

Company apparel

Discounts: 25% off DeLallo.com

Job summary

DeLallo is seeking an Administrative Sales Assistant to support the Sales department with daily, weekly, and monthly reporting, proofreading materials, and coordinating with Accounting, Marketing, Transportation, Order Entry, Purchasing, and Warehouse/Receiving.

The role emphasizes strong Excel usage (reports, rebates, spin reports), attention to detail, and clear communication. Bachelor's degree is preferred and a 2-year sales support background is a plus.

Qualifications

• High proficiency in Microsoft Office applications; daily Excel use including VLOOKUPs, pivot tables, charts and graphs.
• Clear, professional written and spoken communication skills.
• High School Diploma or equivalent; Bachelor degree preferred.
• 1–2 years of sales support experience is a plus.
• Strong math/analytical abilities and attention to detail.
• Ability to multi-task and adapt to changing business needs and priorities.

Responsibilities

• Prepare daily, weekly and monthly sales reports using Excel.
• Prepare weekly coupon and sales reporting.
• Prepare monthly sales reports and customer spin reports using Excel.
• Prepare rebate accruals for Accounting.
• Track damages by customer.
• Collaborate with National Regional Managers for meetings.

Skills

Strong math & analytical

Attention to detail

Multi-tasking

Clear written & verbal communication

Sales support mindset

Education

High School Diploma

Bachelor’s degree preferred

Tools

Excel

PowerPoint

Word

VLOOKUPs

Pivot tables

Charts

Graphs

Job description

Job Details

Job Location: Corporate Office - Mount Pleasant, PA 15666
Position Type: Full Time
Education Level: 4 Year Degree
Travel Percentage: None
Job Shift: Day
Job Category: Sales

Administrative Sales Assistant

DeLallo is seeking an Administrative Sales Assistant to join our Sales Team. This position will provide administrative support to our Sales department, performing responsibilities such as generating various daily, weekly, and monthly sales reports, proofreading materials, and coordinating with various departments such as Accounting, Marketing, Transportation, Order Entry, Purchasing, and Warehouse/Receiving.

Deliverables

• Prepare daily sales report and check requests utilizing Excel
• Prepare weekly coupon and sales reporting
• Prepare monthly sales reports and customer spin reports utilizing Excel
• Prepare rebate accruals for Accounting department
• Tracks damages by customer
• Collaborate with National Regional Managers to compile necessary information for meetings
• Analyze top 25 customers semi-annually
• Compile P&Ls on customers’ when requested by management
• Miscellaneous reporting when necessary
• Fill-in for Front Desk Administrator as needed

Job Requirements

• High proficiency in Microsoft Office applications: PowerPoint, Excel, Word; utilize Excel daily, VLookups, pivot tables, charts, graphs, etc.
• Demonstrate clear, easy to understand, and professional written and oral communication skills
• High School Diploma or equivalent; Bachelor degree preferred
• 1-2 years previous sales support experience is a plus
• Demonstrate strong math and analytical skills
• Demonstrate high attention to detail with the ability to multi-task and follow-through
• Ability to rapidly adapt to changing business needs and priorities

What We Offer

Hours/Compensation/Benefits/401K

• Competitive salary
• Full Time position
• Paid vacation or pay in lieu of vacation time, if requested
• Health, dental, and vision coverage available
• 401K with company-match
• Monthly catered meals
• Company apparel
• 25% off DeLallo.com
• Verizon discount
• Opportunity for accident, hospital, cancer, critical care, short-term disability, term life and whole life coverage
• Company provided computer
• Growth opportunities

Company Overview

The George DeLallo Company was founded with the ideals of offering true authentic Italian foods with unmatched quality and consistency. The company has maintained a constant presence in the Specialty Food industry for over 60-years and is dedicated to offering the highest quality products on the market today as well as exceptional service. Whether it is found on traditional Italian grocery items such as olive oil, pasta, vinegar, tomatoes, or on our complete line of cured olives and antipasti, the DeLallo label guarantees consumers authenticity, quality, and consistency.

If you enjoy being part of a great team, demonstrate a strong work ethic, and excel at providing excellent customer service, we want to talk to you!

We are an Equal Opportunity Employer