Sales Administrative Assistant

HHM Hospitality; Plantation (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

HHM Hotels is seeking a Sales Administrative Assistant to support property sales leaders with administrative duties, contracts and client communications. This role involves answering calls, processing proposals, and organizing correspondence and records.

Responsibilities include reserving rooms and space for events, following EarthView sustainability guidelines, and collaborating with various departments. The position may require working on holidays or weekends as needed.

Qualifications

• Answer telephone calls and relay relevant account information to managers.
• Type and process correspondence, proposals and contracts.
• Distribute memos, contracts, resumes, room requests and amenities to relevant departments.
• Respond professionally to inquiries.
• File and organize contracts and correspondence to keep records up to date.
• Reserve and confirm rooms, meeting space and banquet space as needed.
• Follow EarthView sustainability guidelines and practices.

Responsibilities

• Promptly answer telephone calls and communicate relevant account information to managers and departments.
• Type and process correspondence, proposals and contracts.
• Distribute memos, contracts, resumes, room requests and amenities to relevant departments.
• Politely and professionally converse with clients and respond to inquiries.
• File and organize copies of contracts and correspondence ensuring records are up to date.
• Reserve and confirm rooms, meeting space, and banquet space when necessary.
• Follow sustainability guidelines and practices related to HHM’s EarthView program.
• Perform other duties as requested by management.

Education

High School diploma or equivalent

Job description

Overview

Opportunity: Sales Administrative Assistant

Performs administrative functions in support of property sales leaders.

Potential Career Path

Sales Manager or Front Office Manager – Director of Sales or General Manager

Essential Job Functions

• Promptly answer telephone calls and communicate relevant account information to managers and departments.
• Type and process correspondence, proposals and contracts.
• Distribute memos, contracts, resumes, room requests and amenities to relevant departments.
• Politely and professionally converse with clients and respond to all inquiries.
• File and organize copies of contracts and correspondence ensuring records are up to date.
• Reserve and confirm rooms, meeting space, and banquet space when necessary.
• Follow sustainability guidelines and practices related to HHM’s EarthView program.
• Perform other duties as requested by management.

Position Requirements

• High School diploma or equivalent preferred.
• Previous hotel or sales experience preferred, but not required.

Work Environment and Context

• Work schedule varies and may include occasionally working on holidays, weekends.
• Required to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate keyboard.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

About Us

HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.