Sales Administrative Assistant

DeVoe Subaru of Naples; Naples, Northern (FL, KY); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Weekly pay

401(k) with employer match

Closed Sundays

Job summary

DeVoe Buick GMC in Naples, FL is seeking a Sales Administrative Assistant to support the Sales Manager with reporting, inventory tracking, CRM maintenance, and day-to-day administrative tasks. This is a fast-paced, detail-heavy role that does not involve selling vehicles.

You will prepare reports, track inventory, review incentives, coordinate onboarding, maintain files, and ensure accurate CRM records. We value organization, reliable follow-through, and the ability to handle multiple priorities

Qualifications

• Must be highly organized with keen attention to detail.
• Ability to manage recurring tasks and follow through.
• Strong computer skills, especially with spreadsheets and reports.
• Effective communicator across departments.
• Dependable, proactive, and eager to learn.
• Experience in automotive dealership is a plus but not required.

Responsibilities

• Prepare and maintain sales reports, scorecards, goals, and results
• Track new vehicle inventory, including off-site vehicles
• Review manufacturer incentives and help identify discrepancies
• Maintain inventory and monthly management reports
• Review department timesheets and coordinate corrections
• Assist with administrative portions of new-hire onboarding
• Maintain CTP fleet records and coordinate vehicles needing service
• Monitor lost-sale activity and keep CRM records accurate
• Track CSI results and flag trends or concerns
• Assist with monthly sales promotions, campaigns, and specials
• Maintain Business & Government Sales scorecards
• Coordinate documentation between Sales, Service, and other departments
• Handle recurring administrative responsibilities and special projects for the Sales Manager

Skills

Organizational skills

Attention to detail

Ownership mindset

Multitasking

Spreadsheet proficiency

Cross-department communication

Reliability

Willing to learn

Ask questions

Job description

Sales Administrative Assistant

DeVoe Buick GMC | Naples, FL

Full-Time | Monday–Friday | 8:30 AM–4:00 PM | $20 - $25 Hourly based on experience

Are you the person who notices when something doesn’t add up? Do you remember the thing everyone else forgot, catches the missing detail, and actually enjoys checking something off a list? We may have the job for you.

DeVoe Buick GMC is looking for a Sales Administrative Assistant to help keep our sales department organized, accurate, and moving forward. This is a fast-paced, detail-heavy position supporting the Sales Manager with reporting, inventory tracking, employee administration, CRM maintenance, incentives, scorecards, and the day-to-day administrative work that keeps a busy dealership running smoothly.

This is not a sales position. You will not be expected to sell vehicles, maintain a customer base, or spend your day answering incoming sales calls. This is an internal support role for someone who enjoys organization, accuracy, and follow-through.

What You’ll Do

• Prepare and maintain sales reports, scorecards, goals, and results
• Track new vehicle inventory, including off-site vehicles
• Review manufacturer incentives and help identify discrepancies
• Maintain inventory and monthly management reports
• Review department timesheets and coordinate corrections
• Assist with administrative portions of new-hire onboarding
• Maintain CTP fleet records and coordinate vehicles needing service
• Monitor lost-sale activity and keep CRM records accurate and current
• Track CSI results and flag trends or concerns
• Assist with monthly sales promotions, campaigns, and specials
• Maintain Business & Government Sales scorecards
• Coordinate documentation between Sales, Service, and other departments
• Handle recurring administrative responsibilities and special projects for the Sales Manager

Who We’re Looking For

The right person for this role:

• Is highly organized and genuinely pays attention to details
• Notices when something is missing, incorrect, or overdue
• Takes ownership and follows responsibilities through to completion
• Can manage recurring tasks without constant reminders
• Is comfortable juggling multiple priorities and deadlines
• Has strong computer skills and confidence with spreadsheets and reports
• Communicates well across departments and with different personalities
• Is dependable, resourceful, accurate, and willing to learn
• Is comfortable asking questions when something doesn’t look right

Automotive or dealership experience is helpful, but not required.

We care more about finding someone with the right attitude, work ethic, and organizational skills. We can teach the automotive side.

What Success Looks Like

You understand the department's recurring responsibilities and deadlines. Reports are ready when they're needed. Records are accurate. Loose ends don't stay loose. When something looks wrong, you investigate it. When something needs follow-up, you follow it through.

Over time, you become someone the Sales Manager and department can count on to own the administrative details and keep things moving.

Why DeVoe?

DeVoe Automotive Group has been family-owned and operated since 1968.

For more than 50 years, we've built our business in Naples by taking care of our customers, supporting our community, and investing in the people who work here.

Our Core Values

At DeVoe, our Core Values guide how we work, how we treat people, and what we expect from one another:

We Do the Right Thing

We take responsibility, act with integrity, and follow through on our commitments.

We Passionately Care

We care about our customers, our coworkers, and the quality of our work. The details matter because the people affected by them matter.

We Are Team Oriented

No department operates on an island. We communicate, collaborate, and help each other succeed.

We Are Driven to Excellence

We take pride in doing things accurately and well, and we're always looking for ways to improve.

What We Offer

• Consistent Monday–Friday, 8:30 AM–4:00 PM schedule
• Weekly pay
• Stable, established family-owned company
• Supportive and experienced management team
• 401(k) with employer match, subject to plan eligibility
• Closed Sundays
• A team environment where everyone contributes to keeping the department running smoothly

Pre-employment background check and drug screening are required.

If you're organized, dependable, proactive, and looking for a position where your ability to keep things on track will genuinely matter, we'd like to meet you.

DeVoe Automotive Group is an Equal Opportunity Employer and maintains a Drug-Free Workplace. We prohibit discrimination and harassment based on any status protected by applicable federal, state, or local law.