Sales Administrative Assistant

Omni Hotels & Resorts; Atlanta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Omni Atlanta Hotel at Centennial Park is seeking a Sales Administrative Assistant to manage sales data, leads, and reports while supporting the Sales and Marketing teams. You will ensure systems compliance (Delphi.fdc, third-party providers) and perform a range of administrative duties to deliver timely, professional service to guests.

The role requires strong communication, organization, and MS Office proficiency within a luxury hotel environment; hotel or hospitality experience is preferred.

Qualifications

• Strong verbal and written communication skills required.
• Professional business appearance and demeanor.
• Able to work varied shifts, including weekends/holidays.
• Proficient in Microsoft Word, Publisher, Outlook and Excel.
• Delphi, Opera and Synergy knowledge preferred.
• Excellent organizational skills; detail-oriented; multitasking abilities.
• Hospitality or administrative experience required; upscale hotel experience preferred.
• Sales environment experience strongly preferred.
• Bachelor's degree preferred.

Responsibilities

• Manage all sales data, leads and reports per procedures.
• Ensure compliance across systems (Delphi.fdc, third-party providers, internal platforms).
• Complete administrative duties for Sales and Marketing divisions.
• Maintain GRC and FDC databases; log and distribute leads.
• Generate weekly and end-of-month sales reports; forecast production.
• Enter pickup data daily or weekly; log all leads from sources.
• Prepare proposals and assist with site inspections and client communications.
• Act as G-Leads Property Champion; support reporting and training.

Skills

Verbal/written communication

Professional appearance

Shift flexibility

MS Office (Word, Publisher, Outlook,**

Delphi, Opera, Synergy

Organizational skills

Hospitality/administrative exp.

Upscale hotel experience

Sales experience

Bachelor's degree

Education

Bachelor's degree

Tools

Delphi

Opera

Synergy

Job description

Omni Atlanta Hotel at Centennial Park Luxurious comfort embraces pure style at the elegant, four-diamond Omni Hotel at Centennial Park. Located in the heart of downtown Atlanta within the bustling Centennial Park District, this luxury hotel treats you to views of the spectacular downtown skyline and picturesque Centennial Olympic Park. The Omni Atlanta Hotel at Centennial Park is connected to Philips Arena and the Georgia World Congress Center and is in close proximity to the Mercedes-Benz Stadium. Associates enjoy a fun, dynamic and exciting work environment, comprehensive training, and mentoring, along with the pride that comes from working for a company with a reputation of exceptional service. We embody a culture of respect, gratitude, and empowerment. If you are a friendly, motivated person, with a passion to serve, the Omni Atlanta Hotel at Centennial Park may be your perfect match!

Sales Administrative Assistant

Overview: This critical role has two key components. The first responsibility is to manage all sales data, controls, leads, and reports by following all procedures to ensure compliance from sales managers when working with all systems, including Delphi.fdc, third-party integrated and non-integrated lead providers, and other internal platforms. The second responsibility is to accurately complete a variety of administrative duties requested by colleagues within the Sales and Marketing Divisions in order to provide timely and professional service to our guests.

Responsibilities:

• Maintain the Group Rooms Control Log (GRC) and FDC database
• Daily logging and distribution of all incoming leads
• Generate the Weekly and End of Month Sales Reports
• Prepare and distribute monthly production forecast
• Enter pick-up on a daily or weekly basis
• Research, distribute, and log all leads from Global Sales Offices, telephone and other sources
• Give group histories to other hotels, and obtain them on behalf of the hotel as needed
• Must have or be able to rapidly develop full knowledge of the Omni Sales Administration Manual and ensure that all standards and procedures are followed
• Aid the Director of Sales and Marketing and Director of Sales in monitoring the KRA benchmarks
• Responsible to maintain monthly recap with reservations to insure GRC blocks are the same as Reservation blocks
• Expert with Salesforce Report Builder and Excel
• Assist in 90-day forecasting process
• Attend Weekly Support Staff Meetings & monthly MRC calls
• Schedules and prioritizes work load to meet deadlines of all managers
• Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate
• Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, fax information, etc
• Professionally answers calls to the sales office and accurately takes messages, as applicable
• Ensures that all managers receive messages in a timely manner
• Enters group information (sites, resumes) into computer database
• Assists in generating proposals with information accurate and specific to each client
• Assists with site inspections
• G-Leads Property Champion: Participates in bi-monthly call. Champions the ongoing promotion of the program focusing on training new and existing associates. Ensures all reporting is fulfilled on a monthly basis.
• Creates and updates documents and spreadsheets for GM and DOSM, as needed.
• Gathers materials and mails packages to clients as necessary
• Takes detailed inquiry leads and submits to appropriate manager
• Inputs amenities into computer for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
• Takes minutes at meetings as directed
• Maintains cleanliness of office and showrooms while in pre-opening phases
• Arranges for outside catering for office site inspections as needed
• Orders office supplies and maintains functionality of office equipment
• Other duties as assigned

Qualifications:

• Good verbal/written communication skills
• Maintain a professional business appearance, attitude, and performance
• Must be able to work a variety of shifts, including weekends and holidays
• Ability to effectively use Microsoft Word, Publisher, Outlook, and Excel is required
• Previous knowledge of Delphi, Opera and Synergy is preferred
• Must have good organizational skills, attention to detail and be able to multi-task
• Good verbal/written communication skills
• Previous hospitality or administrative experience is required
• Previous experience working in an upscale hotel is preferred
• Experience in a sales environment is strongly preferred
• Bachelor's degree is preferred

Environment & Position Analysis

Move, bend, lift, carry, push, pull, and place objects weighing up to 40 pounds without assistance. Stand, walk or sit for an extended period or for an entire work shift. Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.

Tools & Equipment

Desktop computer (Opera, Delphi.fdc, Salesforce, Meeting Broker, Oracle, Birchstreet, and Microsoft Office), printer, telephone, copier, fax machine and scanner.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.