Sales Admin & Data Coordination Specialist

Stonebridge Hospitality Management; Rehoboth Beach (DE); On-site; USD 28,000 - 29,000; Full time

Job summary

The Area Sales Coordinator at Stonebridge Hospitality Management in Rehoboth Beach, Delaware, provides administrative support to the Sales Department, manages room block inventories, details incoming events, and qualifies sales inquiries. This role ensures smooth communication and paperwork flow to support sales goals and client satisfaction.

Responsibilities include preparing reports, answering phones, handling correspondence, and coordinating with staff.

Qualifications

• Previous administrative or sales support experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Proficiency with Microsoft Word and Excel.
• Ability to prioritize, manage time, and work independently.
• Basic understanding of sales principles and reporting.

Responsibilities

• Provide general administrative support, including typing, answering phones, and handling correspondence.
• Audit the sales system for accuracy, space conflicts, and space control on behalf of the department director.
• Manage the flow of paperwork in and out of the sales management office.
• Maintain an organized filing system for reports and records.
• Respond to client requests, complaints, and questions in a timely and courteous manner.
• Receive, sort, and distribute mail for the sales department.
• Handle faxing, photocopying, and other clerical tasks as needed.
• Monitor and manage office supply inventory, placing orders as approved by the Sales Department.
• Attend and take minutes during sales meetings, distributing them as necessary.
• Assist other administrative office staff during absences.
• Collect dates, statistics, and reports from staff and follow up on special assignments.
• Assist with the completion of special projects as assigned by the department head.

Skills

Administrative support

Sales support

Organizational skills

Communication skills

Time management

Detail oriented

Independence

Tools

Microsoft Word

Microsoft Excel

Office Suite

Job description

The Area Sales Coordinator at Stonebridge Hospitality Management in Rehoboth Beach, Delaware, provides administrative support to the Sales Department, manages room block inventories, details incoming events, and qualifies sales inquiries. This role ensures smooth communication and paperwork flow to support sales goals and client satisfaction.

Responsibilities include preparing reports, answering phones, handling correspondence, and coordinating with staff.