Safety Specialist - Trucking Industry

Prime one; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Prime One is seeking a Safety Specialist to support our trucking operations. You will handle driver onboarding, maintain compliance records, and coordinate drug and alcohol testing to ensure regulatory adherence.

The role requires strong organization, attention to detail, and the ability to manage confidential information while communicating with drivers, management, testing facilities, and vendors. Experience with DOT/FMCSA regulations is a plus and you will assist audits.

Qualifications

• Experience in trucking, transportation, safety, DOT compliance, or driver administration preferred.
• Knowledge of DOT/FMCSA regulations is a plus.
• Strong organizational and record-keeping skills.
• Excellent attention to detail and ability to handle confidential information.

Responsibilities

• Coordinate onboarding of new drivers and collect review documentation.
• Maintain Driver Qualification files and compliance records.
• Monitor licenses, medical cards, MVRs, and certifications for expiration/renewal.
• Coordinate random drug and alcohol testing and follow-up documentation.
• Assist with pre-employment and other required drug and alcohol testing.
• Assist with driver safety orientations and company safety training.
• Review driver files to identify missing or expired documentation.
• Assist with DOT/FMCSA compliance requirements and audits.
• Track and follow up on safety and compliance issues with drivers.
• Maintain accurate safety records, reports, and documentation.
• Communicate with drivers, management, testing facilities, and vendors on safety matters.
• Support the Safety/Compliance Department with additional administrative tasks.

Skills

Organizational skills

Attention to detail

Communication skills

Confidentiality

Microsoft Office proficiency

Tools

Microsoft Office

Recordkeeping systems

Job description

We are seeking a Safety Specialist to join our team and support our trucking operations. This position will be responsible for driver onboarding, maintaining compliance records, coordinating drug and alcohol testing, and helping ensure our drivers and company remain compliant with applicable safety and regulatory requirements.

Key Responsibilities

• Coordinate and assist with the onboarding of new drivers, including collecting and reviewing required documentation.
• Maintain accurate and up-to-date Driver Qualification (DQ) files and compliance records.
• Monitor driver licenses, medical cards, MVRs, certifications, and other required documentation for expiration and renewal.
• Coordinate random drug and alcohol testing, including quarterly testing requirements and follow-up documentation.
• Assist with pre-employment and other required drug and alcohol testing.
• Assist with driver safety orientations and company safety training.
• Conduct regular reviews of driver files to identify missing or expired documentation.
• Assist with DOT/FMCSA compliance requirements and audits.
• Track and follow up on safety and compliance issues with drivers.
• Maintain accurate safety records, reports, and documentation.
• Communicate with drivers, management, testing facilities, and other vendors regarding safety and compliance matters.
• Support the Safety/Compliance Department with additional administrative and compliance tasks.

Qualifications

• Previous experience in trucking, transportation, safety, DOT compliance, or driver administration preferred.
• Knowledge of DOT/FMCSA regulations and driver qualification requirements is a plus.
• Experience maintaining driver files or compliance records preferred.
• Strong organizational and record-keeping skills.
• Excellent attention to detail.
• Ability to handle confidential information professionally.
• Strong communication and follow-up skills.
• Proficiency with Microsoft Office, Excel, and computer-based recordkeeping systems.
• Ability to work independently and manage multiple deadlines.