Safety Operations Coordinator – Field & Admin

Mechanical Solutions, Incorporated; Town of Texas, Northern (WI, KY); Hybrid; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision plans

401k and PTO

Job summary

TW Constructors seeks a Safety Administrator to support safety operations by maintaining training logs, incident records, and compliance reports. This role blends office tasks with supervised field exposure within a collaborative safety-driven culture.

The position coordinates safety trainings, tracks certifications, and assists with hazard documentation while gaining hands-on experience on site and with subcontractors.

Qualifications

• Bachelor’s degree in Safety, Environmental Health & Safety, Occupational Health and Safety, or a related field.
• 0-2 years of job-site safety experience, or a combination of education and experience
• General knowledge of construction principles and practices required
• OSHA 30-Hour Construction accreditation preferred
• OSHA 500 Outreach Trainer certification is a plus
• Bilingual in Spanish is a plus
• Willingness and ability to travel regularly
• Strong computer skills, including proficiency in Microsoft Office
• Experience working with subcontractors, subcontracts, and/or self‑perform work is a plus

Responsibilities

• Safety File Management: Organize, file, and maintain all safety-related documents, including training logs, incident reports, inspection checklists, and permits.
• Compliance Documentation: Assist the Safety Manager in preparing and submitting required regulatory forms and ensuring all permits are current.
• Safety Data Sheets (SDS): Maintain an organized, accessible, and up-to-date library of SDS for all chemicals and hazardous materials on site.
• Equipment and Maintenance Logs: Track and maintain records for safety equipment inspections, certifications, and maintenance schedules (e.g., fire extinguishers, first aid kits).
• Data Entry and Analysis: Input data from daily reports and inspection checklists into a safety management system or spreadsheet to help track trends and metrics.
• Training Coordination: Schedule, set up, and document safety meetings, toolbox talks, and new‑hire orientations.
• New Hire Onboarding: Assist in the safety orientation process for new workers and subcontractors, ensuring all required paperwork is completed and logged.
• Correspondence: Draft and distribute safety-related communications, posters, alerts, and meeting minutes as directed by the Safety Manager.
• Inventory Management: Manage the inventory of Personal Protective Equipment (PPE), safety manuals, and training materials, ensuring items are stocked and accessible.
• Site Walk‑Through Assistance: Accompany the Safety Manager with onsite inspections to take notes, document observations (photos), and help distribute materials.
• Hazard Documentation: Assist in documenting identified hazards and ensuring that corrective action notices are issued to the responsible parties and tracked until completion.
• Checklist Management: Distribute, collect, and review daily/weekly safety checklists from foremen and supervisors for completeness.
• Basic Auditing: Verify that workers have the necessary certifications or training for the tasks they are performing.

Skills

Problem solving

Teamwork

Flexibility

Travel willingness

Education

Bachelor’s degree in Safety, Environmental Health & Safety, Occupational Health and Safety, or related field

Tools

Microsoft Office

Job description

TW Constructors seeks a Safety Administrator to support safety operations by maintaining training logs, incident records, and compliance reports. This role blends office tasks with supervised field exposure within a collaborative safety-driven culture.

The position coordinates safety trainings, tracks certifications, and assists with hazard documentation while gaining hands-on experience on site and with subcontractors.