Safety & Office Coordinator

Lennox International; Hamilton (OH); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Prescription drug coverage

401(k) retirement plan

8 weeks paid birthing leave; paid time

12 paid holidays + 3 floating holidays

Job summary

Lennox International in Hamilton, OH is hiring an Safety & Office Coordinator to support safety programs and front-office administration. You will help with inspections, records, training, incident documentation, and corrective-action follow-ups, while handling shipping, billing, and customer service duties.

The role emphasizes on-site work, strong organization, accuracy, and ownership of details. OSHA 10 or ability to obtain, MS 365 proficiency, and experience in a manufacturing environment are

Qualifications

• High school diploma or GED required; a two-year degree in safety, business, or a related field preferred.
• At least one year of hands-on safety or EHS support in manufacturing/warehouse environment; two+ years preferred.
• Office administration experience in a manufacturing/warehouse setting (order processing, billing, shipping docs) strongly preferred.
• Foundational understanding of safety policies and regulations; ability to train others on them.
• OSHA 10‑Hour General Industry certification, or ability to obtain within six months of hire.

Responsibilities

• Safety coordination under the direction of the EHS Leader, including inspections, records, and corrective actions.
• Coordinate and track corrective actions with owners, dates, status, and evidence; escalate overdue items.
• Assist with pre-use checklists for machines and forklifts, report defects.
• Support safety training, new-hire orientation, and training matrix maintenance.
• Maintain Safety Data Sheets, SOPs, training acknowledgments, and postings.
• Manage PPE, first-aid supplies, eyewash, fire extinguishers, AEDs, and inspection schedules.
• Gather information for incident/injury/near-miss reporting and support OSHA and Ohio BWC documentation.
• Assist emergency drills, contact lists, evacuation postings, and site safety committee coordination.

Skills

Safety coordination

Office administration

OSHA 10

Microsoft 365

EHS/ERP systems

Documentation

Industrial safety

Education

High school diploma

Two-year degree preferred

Tools

EHS reporting system

ERP system

SDS management software

Job description

What Drives Success

The Safety & Office Coordinator supports our manufacturing and warehouse facility in Hamilton, Ohio. The position reports to the Ohio Plant Manager and takes direction on all safety matters from our EHS Leader, who is based in New York. On the safety side, you keep the program organized and moving: inspections, training records, safety files, incident documentation, and corrective-action follow-up. The safety work is coordination and recordkeeping, not engineering; technical assessments and regulatory determinations stay with the EHS Leader and other qualified personnel. On the office side, you handle the shipping, billing, and customer service administration that keeps orders moving out the door. Office administration is the larger share of a typical day, so you need to be as comfortable billing an order as you are walking the floor.

This is a good fit for someone who has supported a safety program in a plant or warehouse, is organized and accurate, and wants real ownership of the details.

What We Are Looking For

Key Responsibilities

Safety coordination (under the direction of the EHS Leader)

• Assist in inspecting work areas and equipment to ensure compliance with company, state, and federal safety policies and regulations; document safety inspections, citing dangerous areas or procedures and recommending corrective procedures.
• Track corrective actions to completion: owners, due dates, status, and completion evidence; follow up with responsible personnel and escalated overdue items.
• Monitor completion of required machine and forklift pre-use checklists and promptly elevate missing inspections or reported defects.
• Assist in applying safety policies and procedures and in employee safety training, including new-hire safety orientation, training schedules, and the facility training matrix.
• Maintain assigned files and records, including Safety Data Sheets (SDS), machine SOPs, training acknowledgments, and required postings, ensuring compliance.
• Assist in maintaining safety equipment supply and availability, including PPE, first-aid supplies, eyewash stations, fire extinguishers, and AEDs, and the inspection schedules for them.
• Assist with incident, injury, and near-miss reporting: gather factual information, complete documentation in the company’s EHS reporting system within reporting deadlines, and support OSHA recordkeeping and Ohio BWC claim documentation as directed.
• Support emergency preparedness by maintaining emergency contact lists, evacuation postings, and employee accountability information, and by coordinating drills and follow-up actions.
• Coordinate the site safety committee: scheduling, meeting records, tracking employee concerns, and communicating progress.
• May assist with hazardous materials program recordkeeping, ensuring materials are received, handled, stored, labeled, shipped, and disposed of in accordance with company and government regulations.

Office administration (under the direction of the Ohio Plant Manager)

• Print customer orders and prepare order manifests for the Warehouse Manager.
• Process order change requests as directed by Customer Service.
• Bill customer orders.
• Process inbound shipment receipt documentation.
• Provide clerical support to the shipping department and respond to customer service questions.
• Provide general administrative support to facility leadership, and perform other duties as assigned.

Experience and Qualifications

• High school diploma or GED required. A two-year degree in occupational safety, business, or a related field, or an equivalent combination of education and experience, is preferred.
• At least one year of hands‑on safety or EHS support experience in a manufacturing, warehouse, or distribution environment is required; two or more years preferred.
• Office administration experience in a manufacturing, warehouse, or distribution setting (order processing, billing, shipping or receiving documentation, customer service) strongly preferred.
• Foundational understanding of company, state, and federal safety policies and regulations, and the ability to train others on them; developing ability to train others in the correct use of safety equipment.
• OSHA 10‑Hour General Industry certification, or the ability to obtain it within six months of hire.
• Proficiency in Microsoft 365 (Excel, Word, Outlook, Teams); experience with an EHS reporting system or an ERP system is a plus.
• Produces quality, accurate work; detects and corrects errors; follows open items through to closure.
• Effective written and verbal communication; able to communicate safety expectations clearly and professionally and escalated concerns appropriately.
• Handles confidential incident, medical, and personnel information with discretion.
• Experience in a union environment preferred, but not required.

Work Environment and Physical Requirements

• Onsite position, Monday through Friday, 8:00 a.m. to 5:00 p.m., with regular time on the production and warehouse floor. Occasional flexibility to support safety activities on other shifts as facility scheduling requires.
• Ability to walk through manufacturing and warehouse areas, remain on the production floor for periods of time, and safely navigate an active industrial environment around manufacturing equipment and powered industrial trucks.
• Ability to wear required personal protective equipment (PPE) in designated areas.
• Ability to alternate between standing and walking and prolonged periods of sitting at a desk and working on a computer.
• Visual and auditory ability to observe workplace conditions, communicate with employees, handle phone calls, and read written communications.

What We Offer

Compensation:This is an hourly non‑exempt role. The starting pay range for this role and market is between $20/hour – $26/hour. Factors that may affect starting pay include geography/market, and the skills, education, experience, and other qualifications of the successful candidate. Employees in this role are also eligible to earn overtime when they work more than 40 hours in a week (or as otherwise required by state law).

Benefits: Subject to applicable eligibility requirements, the following benefits are offered for this role: tuition reimbursement; medical, dental, and vision insurance; prescription drug coverage; 401(k) retirement plan; short‑term disability insurance; 8 weeks paid birthing leave; 2 weeks paid bonding leave; life and long‑term disability insurance.

Depending on date of hire, and subject to applicable eligibility requirements, new employees in this role also receive up to: 10 days paid time off, 12 paid holidays, and 3 floating holidays per year.

Our Culture:At Lennox, our Core Values of Integrity, Respect & Excellence are ingrained in the fabric of the organization. They define our culture – which is about how we do business and how we treat others. Lennox is not just a workplace; we are a global community that values each team member’s contributions. As an equal opportunity employer, we are committed to recruit, develop, and retain talented individuals from a wide range of backgrounds, ensuring that everyone has the opportunity to succeed and contribute to our continued growth and success. At Lennox, you’ll take pride in our brands, knowing you are part of something special. Come, stay, and grow with us!

Who We Are

Lennox (NYSE: LII) Driven by 130 years of legacy, HVAC and refrigeration success, Lennox provides our residential and commercial customers with industry-leading climate-control solutions. At Lennox, we win as a team, aiming for excellence and delivering innovative, sustainable products and services. Our culture guides us and creates a workplace where all employees feel heard and welcomed. Lennox is a global community that values each team member’s contributions and offers a supportive environment for career development. Come, stay, and grow with us.