Safety Department Program Assistant

RIVER RUN - ADMINISTRATION; Fredericksburg (VA); On-site; USD 42,000 - 71,000; Full time

Benefits offered by this job

Competitive salary

Monthly PTO accrual

Healthcare benefit plans

Virginia Retirement System enrollment

FMLA and Short-Term Disability

Job summary

Spotsylvania County Public Schools is seeking a Safety Department Program Assistant to provide secretarial and accounting support for the Safety Department. The role involves managing financial records, grant funds, and liaison with the Sheriff’s Department and county services, with duties spanning data entry, reports, and training on safety systems.

The position can involve coordination of disciplinary processes and data analysis for SBAR reports, ensuring compliance with audits and applicable

Qualifications

• High School Diploma or GED is required.
• Five (5) years of experience in a bookkeeping, accounts payable or related position preferred.

Responsibilities

• Maintains complete records of all financial transactions.
• Maintains financial filing system and general office paperwork and procedures.
• Establishes and coordinates the efficient operation of several account lines including grant funds and disburses funds per budget allocations.
• Manages payments to external departments for services and events.
• Reconciles accounts and provides reports for the central office.
• Prepares monthly/annual reports in compliance with auditor regulations.
• Trains Administrators to enter SBAR updates and supports discipline data entry.

Education

Associates Degree in Safety Management, Business Administration or related field

Job description

Safety Department Program Assistant

Spotsylvania County School District RIVER RUN - ADMINISTRATION - FREDERICKSBURG, Virginia Open in Google Maps

Job Details

Job ID: 5968043

Application Deadline: Nov 05, 2026 11:59 PM (Eastern Standard Time)

Posted: Oct 22, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

The Safety Program Assistant III provides both secretarial and accounting support to the Safety Department. This position may also assist in a variety of other administrative functions in support of the efficiency, productivity and daily operation of the Safety Department.

Essential Functions

• Maintains complete records of all financial transactions
• Maintains financial filing system and general office paperwork and procedures.
• Establishes and coordinates the efficient operation of several account lines to include local and grant funds including the School Security Equipment Grant (Department of Education) and SRO/SSO Grant (Department of Criminal Justice Services) and disburses funds in accordance with budget allocations.
• Manages payment to the Sheriff’s Department for deputy services for School Board Meetings.
• Secures Emergency Medical Services for high school football games and graduation ceremonies and manages payment to the County for these services.
• Monitors the balance of funds for Administrative Services’ postage meter, and metering mail for the Instruction Department and programs (Alternative Ed, Family Services, etc.).
• Reconciles accounts and provides reports for the central office.
• Prepares the monthly annual reports and records in compliance with auditor’s regulations.
• Maintains financial reports and provides information to supervisors as requested.
• Assists Administrators with discipline data analysis, setting up disciplinary hearings and the registrations of students for counseling support through the Office on Youth.
• Maintains responsibility for data entry and analysis of the annual Department of Education SBAR (Student Behavior and Administrative Response) Discipline Report.
• Trains Administrators to enter annual updates with SBAR and provide support for discipline data entry.
• Communicates with vendors to secure and maintain supplies and equipment; maintains inventory of School Security Officer uniforms,security badges (not keyless entry), and school security equipment (cameras and radios).
• Receives and screens visitors, telephone calls and mail; personally responds to inquiries by making decisions which in the employee’s judgment do not require the supervisor’s attention.
• Prepares necessary informational materials specific to the department for which they are assigned.
• Leverages Division safety and security systems (Raptor, Visitor Management System, Harris Emergency Radio, Anonymous Tip Line, etc); remains up to day with best practices and completes regular training.
• Serves as the point of contact in the event of a building evacuation.

Education and Experience

Required

• High School Diploma or GED
• Five (5) years of experience in a bookkeeping, accounts payable or related position

Preferred

• Associates Degree in Safety Management, Business Administration or related field

About Spotsylvania County Public Schools

Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

Benefits

The financial benefits of working for Spotsylvania County Public Schools include:

• competitive salary
• monthly PTO accrual
• robust healthcare benefit plans
• enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match
• FMLA and Short-Term Disability leave
• Tuition Reimbursement
• Employee Assistance Programs (EAPs)
• employer paid Life Insurance

Employment Terms

Employment may be offered as a 12-Month (243 Day), full-time position. The work schedule for this position is 7.5 hours worked per day. This position is evaluated annually.

To learn more about Spotsylvania County Public Schools, please visit our website at https://www.spotsylvania.k12.va.us/ .

Salary: $41,849 to $71,135 Per Year

Benefits Eligibility: Eligible

Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.

A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive.

Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team.

Position Type: Contract

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Jeremy Siefker , Director of School Safety
• RIVER RUN - ADMINISTRATION
• Email: [e-mail]