Safety Compliance Coordinator

Flare Construction, LLC; Coalville (UT); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Vacation

Life insurance

Short-term disability

Long-term disability

401k

Job summary

Flare Construction, LLC, a Quanta Services Company, is seeking a Safety Compliance Coordinator for our Coalville, UT office. This in-office role supports the Safety Director by managing paperwork, schedules, and systems to keep safety programs running smoothly.

No prior safety experience is required; training will be provided. You will coordinate claims, onboarding, drug testing, and audits, while maintaining confidentiality and strong communication with field teams and HR.

Qualifications

• High school diploma or GED required; an associate degree is a plus.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint).
• Clear, professional written and verbal communication.
• Integrity and discretion handling confidential information.
• No prior safety experience required; DOT/FMCSA training will be provided after hire.

Responsibilities

• Enter, track, and coordinate workers' compensation and general liability claims in our claims software.
• Review dashcam footage and route events to the appropriate safety coach for follow-up.
• Prepare weekly agendas for safety department meetings and company-wide calls.
• Coordinate new-employee safety onboarding with HR, including DQ files and screening pathways.
• Schedule pre-employment drug and alcohol testing and maintain the quarterly random testing pool with our TPA.
• Log and communicate drug and alcohol testing results and enter them into client systems for audits.
• Track AED device locations, inspection dates, and battery/pad replacement schedules.
• Support PPE inventory for the Coalville office and project sites; assist with orders.
• Help plan safety training events and keep training certificate files current.
• Provide general office support to field safety teams; become a certified specimen collector after training.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Integrity and discretion

Education

High school diploma or GED

Associate degree (plus)

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

SharePoint

Job description

About Us

Established in 1976, Flare Construction, LLC, a Quanta Services Company, is a full-service contractor providing heavy, civil, industrial, and energy construction services for customers in 12 western states. Our growth and success have been optimized by retention of experienced, long-term employees, prompt responsiveness to customers’ needs, exceptional service and workmanship, and the highest degree of commitment to safety in the work environment.

About Us

Established in 1976, Flare Construction, LLC, a Quanta Services Company, is a full-service contractor providing heavy, civil, industrial, and energy construction services for customers in 12 western states. Our growth and success have been optimized by retention of experienced, long-term employees, prompt responsiveness to customers’ needs, exceptional service and workmanship, and the highest degree of commitment to safety in the work environment.

Comprehensive benefits package includes medical, dental, vision, vacation, life insurance, short/long-term disability insurance and 401k.

We are an Equal Opportunity Employer and participate in E-Verify.

About This Role

About Flare Construction

Flare Construction, LLC, a Quanta Services Company, is a full-service contractor providing heavy, civil, industrial, and energy construction and maintenance services, along with environmental and reclamation services, for customers across Utah, Wyoming, Idaho, and Nevada. Established in 1976, our success is built on long-term employees, exceptional workmanship, and an unwavering commitment to safety.

About The Role

We're looking for an organized, detail-driven Safety Compliance Coordinator to join our Safety department at our Coalville, UT office. This is an administrative support role reporting to the Safety Director - you'll be the organized hub that keeps our department's paperwork, schedules, and systems running smoothly, so our safety leaders can focus on the field. You do not need a safety background to succeed here: we're looking for someone who is highly organized, comfortable in Microsoft 365, and reliable with confidential information. We'll train you on the DOT drug and alcohol program, and claims-specific pieces.

This role does not carry supervisory responsibility or independent authority over safety programs. You'll coordinate, track, and route information - the Safety Director and safety leadership own program decisions.

What You'll Do

• Enter, track, and coordinate workers' compensation and general liability claims in our corporate claims software, keeping field managers and insurance adjusters updated at each step.
• Review dashcam footage against established criteria, flag events that meet those criteria, and route them to the appropriate safety coach for follow-up (coaching itself is handled by the safety team).
• Prepare weekly agendas for safety department meetings and company-wide safety calls.
• Coordinate new-employee safety onboarding with HR, including assembling Driver Qualification (DQ) files and confirming which pre-employment screening pathway applies (PHMSA/FMCSA or non-DOT) we'll teach you the distinctions.
• Schedule pre-employment drug and alcohol testing for new hires and help maintain the quarterly random testing pool alongside our third-party administrator (TPA).
• Log and communicate drug and alcohol testing results, and enter them into client systems on a quarterly, semi-annual, and annual basis for audits.
• Track AED device locations, inspection due dates, and battery/pad replacement schedules company wide.
• Support PPE inventory for the Coalville office and project sites, including helping coordinate orders with Operations.
• Help plan logistics for company safety training events and keep employee training certificate files current.
• Provide general office-based support to field safety teams as needed.
• Become a certified specimen collector after hire (training provided), performing collections at the Coalville office or occasionally in the field.

What You'll Bring

• High school diploma or GED required; associate degree or related coursework a plus.
• Strong organizational skills, sharp attention to detail, and comfort juggling several ongoing tasks and deadlines.
• Proficiency in Microsoft Excel, Word, Outlook, Teams, and SharePoint.
• Clear, professional written and verbal communication.
• Integrity and discretion — you'll regularly handle confidential personnel and medical information.
• No prior safety industry experience required. We'll train you on DOT/FMCSA requirements, TPA coordination, and specimen collection after hire.

A Plus, But Not Required

• Prior office administration experience in construction, insurance, or claims processing.
• Familiarity with dashcam or telematics platforms, or systems such as Bamboo HR, HCSS, ISNetworld, Veriforce, or Cornerstone.

What You'll Get

Work Environment

This is an in-office role in Coalville, UT with regular, predictable attendance required; work-from-home is not available. You will occasionally be exposed to field or training conditions during company safety training events, where PPE is required. The role regularly involves sitting and computer use for extended periods, as well as standing, reaching, stooping, and kneeling, and occasionally lifting up to 25 lbs. Travel is 0-10%.

Additional Information

Employment is contingent on passing a mandatory pre-employment drug and alcohol screening. Flare Construction is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive workplace for all employees.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.